Assistant Athletics Director, Compliance

Summary

The Assistant Athletics Director, Compliance provides staff services in support Army West Point Athletic Association Inc.’s (“AWPAA”)  NCAA compliance and eligibility initiatives. The Assistant Athletics Director, Compliance assists with all aspects of managing a Division I NCAA compliance program. Specifically, the goal is to educate, monitor and report on all activities pertaining to NCAA, Patriot League/affiliate conference, and United States Military Academy (“USMA”) rules and regulations governing intercollegiate athletics. The Assistant Athletics Director, Compliance will develop and implement compliance policies, procedures, systems, and strategies. Primary responsibilities include the day-to-day operations associated with monitoring compliance with NCAA and affiliate conference rules and regulations and educating staff regarding all NCAA and affiliate conference rules. It is expected that this person will communicate directly with all staff, coaches, and cadet-athletes regarding NCAA compliance in a timely manner.

Scope of Impact

Job Complexity: High: The position must collaborate with staff members, coaches, and cadets. This includes participating in a myriad of department-wide meetings, programs, and initiatives.

Scope of Influence: High: The employee is acting as an extension of Athletics Compliance Office and represents AWPAA.

Level of Decision Making

The responsibilities outlined in this job description are integral to the success of the AWPAA. All decisions associated with designated responsibilities, will be made in conjunction with the Associate Athletics Director, Compliance.

Success Factors

Success in this position will be evaluated by the Associate Athletics Director Compliance on the employee’s performance in a variety of areas, including but not limited to: Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.

Essential Duties and Responsibilities

30% Monitoring

• Monitor and approve all recruiting activity including, but not limited to, official/unofficial visits, contacts, evaluations, phone calls and other correspondence.
• Declare and monitor team playing/practice calendars.
• Coordinate complimentary admissions for cadet-athletes and prospective cadet-athletes.
• Assist with review and fact finding related to potential NCAA violations and waivers.
• Coordinate coaching limitations monitoring.
• Liaison with the Sports Camp office.
• Coordinate review and approval of outside competition.

30% Athletic Eligibility

• Provide general oversight over continuing eligibility in collaboration with academic staff and registrar.
• Manage the cadet-athlete tryout process.
• Execute evaluation of PSA tryout activities – on-campus evaluations, tryout exceptions.
• Work with NCAA databases, Teamworks, ARMS, and internal resources to monitor rosters; assist with initial eligibility and transfers.
• Manage all matters related to inbound and outbound transfers.

35% Administrative/Organizational Development

• Coordinate monthly and annual rules education meetings for coaches and staff, educate staff and campus community.
• Provide affiliate conference and NCAA rules interpretations.
• Assist with policy review and development.
• Represent compliance office at meeting/events as assigned.
• Travel with sport teams as assigned.

5% Other Duties 

• May serve as secondary sport administrator for athletic teams if deemed necessary and appropriate by the Director of Athletics.

Supervisory Responsibilities

N/A

Work Conditions & Physical Requirements

• Perform duties in a fast-paced, ever-changing work environment.

• Must be able to remain in a stationary position for 50% of the time.
• Occasionally moves boxes weighing up to up to 30 lbs. 
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. 
• Constantly operates a computer, printer, and phone. 
• The person in this position frequently communicates with team members USMA staff and vendors. 
• Occasionally works in outdoor weather conditions.
• Must be able to work nights, weekends, and holidays as needed.

Travel 

5% of time spent on regional travel as required by compliance responsibilities (e.g., complimentary ticket oversight, Regional Rules/NAAC attendance, etc.)

Required Qualifications

• Bachelor’s degree
• At least two years’ of experience working full-time at a NCAA institution, professional sports organization, and/or other elite sporting institutions (e.g., USOPC), or combination of education and experience.
• Experience utilizing NCAA academics and compliance-related databases and other current academics and compliance-related systems. 
• Ability to work effectively with a variety of people including various stakeholders of the program and institution.
• Must have the ability to effectively communicate both orally and in writing.
• Demonstrate good judgment and the ability to successfully manage a detail-orientated environment and multiple tasks. 
• Desire to work hard and independently.

Preferred Qualifications

• Master’s degree or higher preferred. 
• 3-5 years’ experience working full-time in Division I Compliance.

Additional Eligibility Requirements

• Must be eligible to work in the United States of America, without sponsorship.
• Must be eligible to work on a military installation, including a willingness to submit to a background screen.
• Must possess a valid driver’s license.

Pay Range

$60,000 to $65,000

This job posting contains a pay range, which represents the range of salaries that AWPAA believes, in good faith, at the time of this posting that it might be willing to pay for the posted position. AWPAA expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would AWPAA consider paying a salary or rate near the higher end of the range.

About Us

USMA is renowned as the world’s preeminent leadership development institution. Located on the banks of the Hudson River in West Point, NY, it is approximately one hour from New York City. The mission of USMA is "to educate, train, and inspire the Corps of Cadets so that each graduate is a commissioned leader of character committed to the values of Duty, Honor, Country and prepared for a career of professional excellence and service to the Nation as an officer in the United States Army." This position will be housed within the AWPAA, which is a non-profit corporation organized to manage and support the 30 intercollegiate athletic programs at the Academy. The AWPAA mission is to recruit, educate, train and inspire leaders of character who are committed to the values of Duty, Honor, Country through an extraordinary NCAA Division I athletic experience.

Equal Opportunity Employer

AWPAA is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.

Black, Indigenous, and People of Color (“BIPOC”), women, and members of the LGBTQIA communities are encouraged to apply. Applicant qualifications are considered without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law. 

Disclaimer Statement

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.