What are the responsibilities and job description for the Administrative Assistant position at Arxada?
Administrative Assistant (Valparaiso, IN)
Arxada is a global specialty chemicals business that’s committed to solving the world’s toughest preservation challenges through better science. [With a proud history of innovation dating back more than a century], we aim to help our customers develop more sustainable solutions that protect and maintain the health and wellbeing of people and extend the life of vital infrastructure while working to reduce our and our customers’ ecological footprint.
Sustainable preservation is one of our top priorities. We are making significant strategic investments that will not only decrease our own environmental footprint, but also help customers adapt to long-term environmental and social change through the development of cleaner, greener solutions.
We are looking for an Administration Assistant that will support the Valparaiso, IN Leadership Team and their departments at the site. This support generally includes scheduling and coordinating meetings, editing documents, creating and maintaining filing systems, data entry, site gift procurement (Sympathy flowers, performance awards, etc.), and handling administrative Purchase Requisitions. The role is on-site at the facility
Essential Job Functions:
- Performs administrative duties for Site Leadership (data entry, filing, editing procedures/documents, generating reports, meeting minutes, presentations, updating bulletin boards, updating electronic displays, coordinating employee rewards, etc.)
- Maintains annual administrative blanket purchase orders and enters purchase requisitions for various needs.
- Maintains the site training matrix. Tracks and files training records for the site.
- Supports the EHS and Quality teams by running reports, managing approved contractor files, entering action items, filing paperwork, and scheduling physicals, hearing tests, respirator fit tests, etc.
- Supports the maintenance team by entering/updating/closing work orders in SAP, entering data, running reports, and assisting the storeroom specialist.
- Organize events, meetings, trainings, and celebrations (on and off site), and coordinate meals for various events and shifts.
- Maintains the plant mailboxes and on/offsite file storage locations.
- Orders supplies (PPE, office supplies, posters, coffee, water, rewards, etc)
- Manages gear for personnel including uniforms, safety shoes, prescription eyewear, etc.
- Supports the HR Business Partners in maintaining onsite files
Qualifications & Experience:
- High School, GED education required
- 2-3 years experience in an administrative role, (manufacturing environment preferred)
- Excellent communication and organizational skills
- Skilled in Microsoft (Word, Excel) SAP experience, desirable
Arxada has world class offering in three distinct areas:
Consumer Microbial Control (CMC) focuses on the threat posed by microorganisms to people, with products spanning the food and drink, professional hygiene, home and personal care, crop protection and wood protection areas.
Industrial Microbial Control (IMC) supplies antimicrobials and performance additives for the plastics, energy, textile and other industries, as well as dry-film and wet-state preservatives for the paints and coatings that provide protection and improve efficiency in the construction and marine sectors.
Nutrition, Care & Environmental (NCE), meanwhile, provides materials used to manufacture composites for electronics, aerospace and other markets, as well as vitamins and nutritional ingredients, chemicals and performance intermediates, and raw materials for a wide range of high-performance applications.
Arxada is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a qualified individual with disability, protected veteran status, or any other characteristic protected by law.
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