What are the responsibilities and job description for the Administrative Assistant position at ASC?
Description:
o Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
o Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
o Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
o Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
o Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
o Provide administrative support for faculty research and lab team.
· Requirements:
o Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
o Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
o Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
o Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
o Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
o Provide administrative support for faculty research and lab team.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
o Proficient computer skills and demonstrated experience with office software and email applications.
o Demonstrated success in following through and completing routine tasks.
o Strong organizational skills and attention to detail.
o Strong verbal and written communication skills.
o Excellent customer service and interpersonal skills.
o Ability to prioritize and multi-task.
PHYSICAL REQUIREMENTS*:
o Constantly perform desk-based computer tasks.
o Frequently sitting.
o Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
o Rarely twist/bend/stoop/squat, kneel/crawl.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Job Type: Contract
Schedule:
- 8 hour shift
Experience:
- Admin support: 2 years (Preferred)
Work Location: One location
