Trust specialist

Job Functions

Essential Duties and Responsibilities

• Timely and accurately process and audit client contributions and distributions including checks, wires, ACHs and returned checks
• Handle time sensitive or escalated client requests
• Process daily investment files.
• Perform reconciliation of daily investment, liquidation, and transfer activity and following up on exceptions in an expedited manner
• Use workflow management systems to support transaction processing and referrals from other departments
• Follow up on ACH exceptions and returns
• Interact with banking partners to initiate transactions and research exceptions
• Follow up with clients / partners / vendors regarding transaction exceptions
• Prepare state and federal tax payments and reporting as needed
• Provide management reporting as required
• Participate in audit or quality control activities
• Timely and accurately post and process commission fee payments to broker / dealers and fee payments to mutual fund families
• Achieve SLA's, and work with other departments to increase interdependency awareness
• Visualize the big picture and understand details to achieve a desired outcome
• Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and / or unapproved disclosure of information that could result in harm to Ascensus or our clients.
• Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture.
• Assist with other tasks and projects as assigned

Supervision

N / A

Section 3 : Experience, Skills, Knowledge Requirements

• Associates degree in Accounting, Business Administration, Mathematics, or equivalent financial services work experience
• Prior participation in industry specific education or certification courses
• Ability to effectively communicate, both in writing and oral, with wide range of outside contacts in a professional manner
• Able to prioritize and meet deadlines
• Self directed with ability to take initiative
• Good interpersonal skills
• Work closely with others in a team setting
• Strong math skills
• Excellent attention to detail and ability to proof
• Software Skills : Access, MS Office 2007 (Word, Excel, & Outlook), LexisNexis, Adobe Acrobat
• Promote a positive and professional working environment
• Strong knowledge of IRA administration and all types of qualified contributions to Traditional and Roth IRA Plans
• Understanding of individual and qualified retirement plan distributions and related tax consequences
• Knowledge of effective research methods including the Internet, eResource, and other IRA systems.
• Strong knowledge of IRS regulations, penalties, withholding, and reporting requirements

Last updated : 2024-02-24