What are the responsibilities and job description for the Payroll/HR Specialist position at Ascorium Industries North America?
This position is responsible for activities involved with the administration of processing payroll for all Ascorium North America facilities and purchasing activities all while working within: federal and state regulations; company health, safety, and environmental (HSE) guidelines and policies; company procedures within the IATF16949, ISO 14001 and ISO 45001 management systems framework
- Review for accuracy and process payroll for all US Ascorium North America facilities.
- Review for accuracy all time cards, create holiday programs, create and assign schedules, pay codes,
pay classes and other codes as needed per management requirements. .
- Communicate with ADP regarding all issues with payroll and time and attendance.
- Respond to Federal, State, and Local court-ordered liens (garnishments).
- Review and assist with company payroll tax Issues as necessary and communicate with tax
jurisdictions for review and resolutions.
- Maintains and ensures the ADP platform modules continue to operate efficiently and resolves any
software or hardware problems.
- Recommends system design changes and upgrades based on efficiency of current system and user
needs for all Ascorium facilities.
- Creates reports, time and attendance changes, updates annual changes, etc. in the ADP software.
- Approves payroll invoices.
- Work with auditors as needed for payroll related information and reports as needed.
- Assign security groups to employees, supervisors, managers, etc.
- Assign all Time Off Policies and create other policies as needed.
- Review and process special payrolls as they arise.
- Communicate with employees regarding all payroll changes, government notifications, etc.
- Records employee information such as personal data, compensation, benefits, attendance, performance
reviews or evaluations, and termination date and reason into HRIS (People Trak) for hourly employees
- Updates employee files to document personnel actions and to provide information
for payroll and other uses.
- Coordinates all annual physical and drug screen testing for employees.
- Generates routine reports in HRIS.
- Provides clerical/administrative support to management team
- Responsible for timekeeping for facility
- Responsible for benefits meetings for employees
- Reports timekeeping accuracy for hourly employees.
- Maintains plant metrics charts
- Coordinates data gathering for monthly management reviews
- Make date and graphs available for daily, weekly and monthly management review in a pre-established form
- Reports required corporate daily and weekly reporting
- Coordinates all new and current employees with e-time and security badges.
- Prepares plant meeting agendas and notices
- Maintains ordering employee shirts, HR supplies used in the office and plant.
- Maintains fax machine, copier and printers, assist user and trouble shoots when applicable.
. SKILLS AND COMPETENCIES: Knowledge, experience and essential skills necessary for execution of this job in term of studies as well as of professional experience. 3-4 lines.
- Education level & general experience: Bachelors Degree or 2-3 years related experience or equivalent combination of education and experience.
- Technical knowledge/ expertise: 2 years experience using various payroll software, with ADP software preferred. Purchasing (Ebanf) and SAP system (Vendor Master, Purchasing) experience is a plus. Microsoft office products experience.
- Competencies: Interpersonal skills, maintain confidentiality, oral and written communication, organizational support; mathematical skills, computer knowledge, language skills, reasoning ability.