What are the responsibilities and job description for the Executive Assistant position at ASK Staffing?
Job Description:
Performs administrative support tasks that are secretarial/clerical in nature for an Executive.
Able to perform high level tasks in Word, Excel and PowerPoint.
Can successfully do complex tasks within databases and e-mail systems may be able to provide instruction to others in doing these sorts of tasks.
Can efficiently access a wide variety of Internet resources.
Knows how to operate the advanced features of phone/voicemail and office equipment.
Manages multiple filing systems, as well as multiple hard copy or electronic calendars.
Comfortably schedules meetings between team members and clients.
Initiates setting up outside events which involve external business partner participation.
Coordinates travel arrangements over the phone or electronically for multiple individuals.
Experienced position that requires a Bachelors or Master’s degree and 8-10 years of experience.
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
Maintaining comprehensive and accurate records.
Performing minor accounting duties.
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
Answering phone calls in a polite and professional manner.
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
Executive Assistant duties and responsibilities:
Excellent skills with Microsoft Office including Word, Excel, PowerPoint, etc.
Time management and ability to meet deadlines
Verbal and written communication skills
Strong organizational skills and ability to multitask
Problem-solving and decision making
Proactivity and self-direction
Interpersonal skills
Experience in planning and executing special events and activities (dinners, receptions, etc.)
Ability to work occasional evenings, early mornings or on weekends as needed
Executive Assistant duties and responsibilities:
Executive Assistants have more than administrative duties.
They also filter and prioritize client visits or phone calls, and communicate on behalf of the executive they support.
Other responsibilities include:
Providing administrative assistance, such as writing and editing e-mails, drafting memos, presentations, and preparing communications on the executive’s behalf
Maintaining comprehensive and accurate records
Performing minor accounting duties
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Answering phone calls in a polite and professional manner
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities
ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.
