Administrative Assistant

POSITION: Administrative Assistant DEPARTMENT: Administration REPORTS TO: Executive Assistant FLSA STATUS: Salaried, Non-Exempt Summary As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Our focus is YOU! Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve. Schedules appointments, gives information to callers, takes dictation, and handles other clerical work and minor administrative and business details to support the Executive or Director by performing the following duties. Essential Duties and Responsibilities Perform administrative duties for various business segments (Procurement, Operations, Ticketing, and other department heads) Act as administrator for online platforms & tools (Amazon, Proactis, etc.) Handle all travel and meeting arrangements, scheduling, and logistics Responsible for expenses, receipts, payment information for various entities Organize meetings and agendas, maintain organization of reports for various department heads, produce administrative paperwork as assigned Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High School diploma minimum 3 years’ experience working within a corporate environment, ideally supporting Directors and Executives Extremely organized, proactive, and detail-oriented Excellent oral, written, and interpersonal skills Ability to work unsupervised and to function both independently and as a team member Skills and Abilities Ability to type at least 55 wpm Ability to use all office equipment, computer, calculator, fax machines, copy machines Ability to prioritize tasks and to handle multiple tasks at a time Good communication, problem solving and organizational skills Excellent customer service and public relations skills Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM GLOBAL is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor. Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.