What are the responsibilities and job description for the F&B Administrative Assistant position at ASM Global?
POSITION SUMMARY:
Under the general supervision of the Assistant Director of Concessions, this individual will be responsible for assisting with administration functions to include inventory, purchases, invoice recording, ABI scheduling, Event prep, Temporary labor staffing and co-ordination and other related duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include the following. Other duties and responsibilities may be assigned.
- Inputting invoices in Bypass inventory system by the set deadline.
- Conducting or recording monthly inventories.
- Conduct pre-event checks for Digital menu boards, Mobile ordering, POS terminals.
- Schedule part time staff, temporary staff in ABI, Homebase, Sign up Genius.
- Create event packets and deliver pre-event.
- Assist in conducting compliance checks and audits.
- Create and update digital menus, signages, FAQs, SOPs.
- Create Pre-Event stand opening and distribute.
- Create financial summaries for events and projects.
- Other duties as assigned
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform essential duties satisfactorily and, in the time, allotted. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
EDUCATION AND/OR EXPERIENCE:
- Must have a high school diploma or GED equivalent.
- Two (2) years related experience and/or training in Food & Beverage Operations, Point of Sale systems, Inventory accounting, Database entry.
- Equivalent combination of education and experience will be considered.
KNOWLEDGE, SKILLS AND ABILITIES:
- Demonstrate working knowledge of Food and Beverage operations, including inventory, invoices, point of sales terminals, and purchasing procedures.
- Engage in decision-making that is generally governed by procedure and guided by policy.
- Follow oral and written instructions and communicate effectively with others in both oral and written form.
- Organize and prioritize work to meet deadlines.
- Work effectively under pressure and/or stringent schedule to produce accurate results.
- Maintain an effective working relationship with clients, employees, exhibitors, patrons, and others encountered in the course of employment.
- Remain flexible and adjust to situations as they occur.
PHYSICAL REQUIREMENTS – the physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
- Manual dexterity - Regularly required to use hands, to finger, handle or feel.
- Reach with hands and arms.
- May spend long hours sitting, walking or standing.
- Lifting to 50 lbs.
WORKING ENVIRONMENT – the working environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
- Normal office environment.
- Some exposure to warehouse and/or kitchen environment.
- During events may be exposed to moderate to extreme noise.
- May be required to work holidays, early mornings, late nights, and weekends.
COMPUTER SKILLS
- Operate a personal computer using Windows and Microsoft Office software. Must have good working knowledge of WORD, POWERPOINT and EXCEL software programs.
- Operate standard office equipment including copier, scanner, and fax machine.
- Some experience with Bypass, Micros, Reserve, or other point-of-sale systems.
HOURS OF WORK AND TRAVEL REQUIREMENTS
- Travel negligible
- Requires ability to work extended and flexible hours including nights, weekends, and holidays in addition to normal business hours.
COVID-19 DISCLAIMER
This position with ASM is in a high traffic environment. This assignment is in an environment which is at high risk for Covid-19 transmission and is subject to change as Covid-19 prevention standards evolve.
NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Human Resources Manager: Darla Shaw
Paycom Center – Prairie Surf Studios
One Myriad Gardens, Oklahoma City, Ok. 73102
dshaw@asm-okc.com
No Phone Calls
All applicants must apply online to be considered. Applicants needing reasonable accommodations to complete the application may contact the Human Resources Office at (405) 602-8516
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
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