Administrative Assistant for Property Management

Description

ABOUT APM

Asociación Puertorriqueños en Marcha (APM) is a nonprofit organization in Philadelphia, PA providing human services to the community including early childhood education, foster care & adoption, child welfare, mental & behavioral health, community and economic development, housing, violence intervention, and services to community schools. APM has been servicing the North Philadelphia community since 1970.  

Position Type: Full Time (40 hours per week)

Work Schedule: Mondays through Fridays 8:30 am to 5 pm

Location: Philadelphia, PA / On Site

GENERAL SUMMARY

The Administrative Assistant will work with the Property Management Department. The ideal candidate has experience in providing excellent customer service, is a self starter and exceptionally organized. The Administrative Assistant will comply with established policies and procedures and not take any action to such guidelines without authorized approval.

 Some duties and responsibilities include: 

• Handling large volumes of telephone activity in a pleasant professional and proficient manner
• Typing all in-house/outside memos, letters, and reports
• Maintain general office files for the properties.
• Prepare and maintain complete residents list by phone numbers and projects.
• Maintains calendar of events for the department, and schedule meetings, coordinates appointments for staff and Property Manager.
• Distributes correspondence and other office mail including Federal Express or UPS and keep certain materials under lock.
• Prepares request forms for supplies needed by the Property Manager and staff.
• Prepare and maintain Property Management equipment inventory.
• Assist to prepare and maintain with all monthly, quarterly, and annual reports to the various government agencies and investors.
• Receive and process the application from the residents.

WHAT'S IN IT FOR YOU?

• Health Insurance or $100 per month with proof of current Health Insurance
• Vision, Dental, and Life Insurances
• Retirement Plan with company contribution
• Flexible Spending Accounts for health, child care, and public transportation expenses
• Short-term and long-term disability 
• Employee Assistance Program including free counseling, trainings, webinars, and other resources
• Referral Program
• Loan Forgiveness
• 20 Days of Paid Time Off 
• 12 Days of Paid Holidays
• Other voluntary benefits

Requirements

• Education: Minimum of High School Diploma or GED
• Experience: Minimum of two years experience in related field
• Microsoft Office:  Knowledge of Word, Power Point, Excel, Access, and Publisher
• Clearances: FBI, Child Abuse, Criminal History Background, and Medical Exam/TB Test

APM is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.