Group Paralegal

Since Aspen was founded in 2002, we have become a leading, diversified specialty insurance and reinsurance company. We respond thoughtfully and creatively to find the best outcomes for our clients and business partners through carefully-tailored solutions.

We believe the way we work is just as important as the work we do, and we are guided by our core values of respect, honesty, trust and professionalism.

Aspen is a great place to develop your career offering an exciting and challenging environment where achievement is rewarded.

The work pattern for the job is Hybrid

The minimum and maximum salaries for this job role are below:

Minimum Salary - 72,000.00

Maximum Salary - 90,000.00

The Role

To provide legal and operational support to Aspen’s Group and US Legal teams

Our Aspen Values are expected to be reflected in the delivery and performance of every role

Key Accountabilities

• Contributes to the preparation and implementation of the operational team plans to ensure these include operational considerations for delivery.
• Determines own work priorities and activities in line with agreed plans to ensure the achievement of personal and team objectives.
• Benchmarking of delivery to plan objectives
• Management team feedback
• Relevancy, accuracy and timeliness of contribution to operational plans
• Supports the Legal team’s initiatives and ensures that practical legal support is provided to the business and assurance functions.
• Proactive and responsive support in the provision of legal advice.
• Plays an active role in the development and maintenance of procedures within the Legal Team.
• Assists in administration of legal projects, in particular administration of preferred legal supplier lists, contract database, etc.
• Adheres to legal standards and good practice to minimise risk and maximise efficiency in line with process control time frames and internal best practice.
• Contributes to the recording and measurement of legal risks to ensure accuracy, good practice and adherence to relevant performance standards.
• Understands and complies with any legal requirements to minimize risk and to deliver business plan objectives.
• Ensures that files are maintained in a logical and accessible manner and/or other legal issues are clearly documented at all times.
• Ensures awareness of and compliance with regulatory and legislative requirements and changes, including listing standards.
• Makes improvements to existing processes and controls, where identified.
• Compliance with Service Level Agreements.
• Compliance with best practice, regulatory/legal requirements and Aspen processes and policies.
• No legal or regulatory breaches.
• Positive feedback from key stakeholders.
• Satisfactory results from internal audit.
• Indirect financial benefits such as efficient, cost effective use of internal resources and services.
• Efficiency of filing systems.
• Supports the provision of a professional legal service to uphold the reputation of the Legal team and the company.
• Provides support to the Legal team to develop relationships with clients within the business by ensuring that service delivery meets expectations.
• Responds to internal and external stakeholder requests in accordance with service standards and best practice.
• Develops a knowledge of wider Aspen activities and market dynamics.
• Client and colleague satisfaction through positive feedback.
• Meets deadlines.
• Legal and regulatory compliance.
• Risk avoidance.
• Open and regular communication.
• Achievement of objectives.
• Relevant and accurate information and reports.
• Assist Group General Counsel with Group Legal projects, including scheduled and ad hoc SEC filings, including Form 20-F annual report.
• Assist Group General Counsel with Disclosure Committee protocols and Group-level corporate compliance and governance initiatives.
• Ability to resolve legal queries within areas of delegated authority.
• Positive feedback from key stakeholders and colleagues.
• Quality of management information provided.
• Reporting deadlines satisfy stakeholder requirements.
• Satisfactory audit from internal underwriting audit.
• Maintenance of accurate and up to date records.
• Assist Group General Counsel with AIHL corporate secretarial functions, including for the AIHL Board & Group Management committees.
• Manage Group-level Aspen legal files and documents, including the administration of the Group’s legal panel
• Assist US General Counsel with US entity governance, company secretarial, corporate and transactional initiatives as needed
• Assist US platform in matters related to licensing and product development.
• Carry out specific research tasks to ensure business objectives are met.
• Assist Compliance team with ad hoc projects as may be required from time to time
• Quality service.
• Technical and personal credibility in team.
• Consistency and attention to detail.
• Accurate records/filing systems.
• Adherence to regulatory filing deadlines.
• Adherence to listing standards.
• Actively coaches and develop more junior/less experienced team members.
• Develops own knowledge of standard procedures and processes.
• Act as a point of reference to guide and advise others to ensure the sharing of knowledge and best practice.
• Supports others in the team where appropriate to assist in the achievement of their objectives
• Team plans and objectives are met.
• Positive feedback from colleagues.
• Asks for feedback and acts upon personal development plans.
• Core values, behaviours are upheld.
• Regular contribution to team meetings.
• Evidence of coaching of junior team members

Skills & Experience

• A basic understanding of the interpretation of contracts.
• Good working knowledge of company systems.
• Thorough awareness of how the activities of the Legal team link to achieving Aspen’s business objectives.
• Sound knowledge of MS Office products and strong IT skills
• Strong interpersonal and communication skills.
• Good organisational skills.
• Able to work independently.
• Ability to grasp concepts quickly.
• Able to manage conflicting priorities to achieve deadlines.
• Able to plan effectively and efficiently.
• Strong customer orientation skills.
• Ability to collaborate effectively within a team environment.
• Strong attention to detail.
• Able to produce MI and detailed reports at various levels.
• Ability to analyse data and use for decision-making.
• Degree level education (or equivalent)
• Some legal training, with broad experience in both/either legal and/or insurance sectors.
• Part qualified in professional discipline.
• Project experience and/or exposure to project management an advantage.
• Experience and familiarity with SEC and NYSE frameworks and requirements an advantage

At Aspen we know that having a diverse and inclusive workforce is good for our people, good for our business and good for the environments in which we operate. We therefore welcome applications from people which allows us to draw on diverse cultures, perspectives, skills and experiences.