Core Division Administrative Assistant

What's Your Calling?

You can find a job or you can find your mission. We've got some big challenges. We want you to help us make a meaningful difference.

Aspiranet is a one-of-a-kind social service agency dedicated to building a world where all children and youth are loved and cared for, and all families have the resources to thrive. Founded in 1975, our core mission is to help California kids and families. Aspiranet's services include foster resource family support, residential care, adoption services, support for youth making the transition from foster care to adulthood, mental health services, intensive home-based care, and community-based family resources. We provide services throughout the state.

Join Our Mission

Everyone who is part of Aspiranet is passionate about the important work they do. You'll join a group of like-minded people who care deeply about the children and families in our care. 

Your Future Team

When you work for Aspiranet, you join a committed team whose efforts positively affect children and families. 

Your Impact

The Core Division Administrative Assistant supports the Core Division Director in all aspects of providing quality services, administrative services, and general and program-specific support. Specific responsibilities include office administration and supervision of Administrative Assistants (Levels I-III) for their specific Division including program fiscal requests, files, payroll, report writing and submission, coordination of projects and timelines throughout the region, and ensuring that all districts in the region are in compliance with Aspiranet’s policies and protocols. 

Your Skills and Duties

• Provide administrative support to the Core Division Director and assigned division.
• Manage calendar and schedule; coordinate meetings, events and travel arrangements.
• Compose emails, memos, and correspondence.
• Provide reception; coordinate mail and deliveries.
• Take and summarize  meeting minutes.
• Perform filing, archiving, scanning, and photocopying.
• Collaborate with partners to establish and update program and administrative procedures.
• Liaison with vendors, programs and headquarters.
• Compile program data and prepare reports.
• Participate in administrative related projects.
• Provide support and training to Administrative Assistants in the Division. 
• Quote estimates for materials and equipment.
• Perform other duties as assigned. 

Education and Work Experience 

• Two years minimum of office experience including proficiency in office management and project implementation, trained in clerical and business office procedures, excellent interpersonal and customer service skills and excellent written and verbal communication skills.  
• Proficient in Microsoft Office, database management and the Internet, including communications software using remote and file transfer protocols as well as operating and maintaining standard office equipment.  
• Flexibility to manage the assigned workload in order to meet task deadlines either working individually or as a team player.  
• Organized self-motivated, ability to multi-task and prioritize multiple projects.  

Licenses and Certifications

• Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility; i.e. Fingerprint and Child Abuse Index clearance, TB/Health Physical, valid CDL and clean driving record.
• Meets all compliance requirements of federal, state, and country regulations by periodic sanction checks.  

Compensation: Competitive DOE 

Benefits: Aspiranet is a collaborative environment where everyone has a voice in creating the best possible outcomes for our clients and our staff. We offer an exceptional work environment and a competitive benefits package for full-time employees. Our benefits package is robust, aimed at keeping you healthy and well, financially secure, providing a work-life balance, and protecting you from the unexpected.
 
Aspira means hope. We are a network of people bringing hope forward. We look forward to learning what makes you passionate.