Executive Assistant

Aspirion is an industry-leading provider of complex claims management services that has tripled in size in the last three years. We specialize in Motor Vehicle Accidents, Worker’s Compensation, Veterans Administration and Tricare, Complex Denials, Out-of-State Medicaid, and Aged Accounts Receivable follow up. Our employees work in an environment that is both challenging and rewarding. We ask a lot out of our team members and in return we offer flexibility, autonomy, and endless opportunities for advancement. As we are committed to growth within the complex claims industry, we offer the same growth to our employees.

The Executive Assistant to the Chief Executive Officer (CEO) and Chief Client Officer (CCO) will be responsible for administrative support to the CEO and CCO. This position requires someone with a basic business background who is able to work independently, is driven, and able to quickly respond to shifting priorities in a fast-paced environment. The ideal individual must have the ability to multi-task while maintaining full attention to detail.

The ideal candidate will be located in the Alpharetta, GA, area.

• Provides high-level administrative support and assistance to the CEO and CCO. Proactively identifies needs and provides tactical support for these individuals as needed.
• Acts as a liaison with other departments and outside groups, setting meetings, coordinating multiple individuals and events, etc.
• Supports the CEO and the One Aspirion Task Force by updating documents, coordinating meetings and events, etc.
• Handles confidential and non-routine information and explains policies when necessary.
• Organizes and arranges meeting logistics at various locations for the CEO and CCO, both onsite and virtual. Works in conjunction with administrative staff of the Board of Directors. Arranges travel and accommodations for these individuals.
• May coordinate and draft presentations or other materials.
• Performs clerical and administrative tasks for the CEO and CCO, including drafting and sending communications, processing, submitting expense reports, etc.
• Responsible for working with our marketing partner to send out marketing collateral or branded merchandise to prospects and clients.
• Responsible for coordinating and distributing meeting agendas.
• Assists with planning and coordinating company-wide events and employee activities, including working with budget guidelines.
• Receives incoming communication or memos on behalf of the CEO and CCO; reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Works proactively with the CEO and CCO and others at all levels of the organization.
• Performs other related duties as assigned.

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Demonstrated ability to use discretion when dealing with confidential information.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

• High school diploma required; Bachelor's degree in Business Administration or related field preferred.
• Minimum five years related experience required, preferably supporting a team of executives in a multi-state, remote environment.
• Ability to travel occasionally locally and domestically.

Equal Opportunity Employer/Drug-Free Workplace: Aspirion is an Equal Employment Opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, pregnancy, religion, national origin, ancestry, medical condition, marital status, gender identity citizenship status, veteran status, disability or veteran status. Aspirion has a Drug-Free Workplace Policy in effect that is strictly adhered to.

At Aspirion we invest in our employees by offering unlimited opportunities for advancement, a full benefits package, including health, dental, vision and life insurance, matching 401k, competitive salaries, and incentive programs.