Salary Job Openings

Administrative Assistant - Luxury Residential Property Downtown Miami

ASSOCIA
Miami, FL Full Time
POSTED ON 8/17/2023 CLOSED ON 10/5/2023

Job Posting for Administrative Assistant - Luxury Residential Property Downtown Miami at ASSOCIA

Location:Downtown Miami area

Work Schedule: Monday - Friday 8:30AM - 5:00PM (Flexible days including weekends)

Pay Rate: $22.00

***Bilingual English & Spanish**

The Administrative Assistant handles tasks outlined herein in order to assist Community Association Managers (CAM) with daily property operations. Administrative Assistants are to establish and maintain a professional, service oriented relationship with the Association Managers, other assistants and employees, clients, homeowners, vendors, and service providers. This position involves daily contact with homeowners and board members and requires an individual that is well-spoken, customer service-oriented, and can multi-task at a quick pace.

JOB DUTIES

  • Organizes and prepares incoming and outgoing correspondence.
  • Receives and responds to incoming phone calls and emails from clients and vendors.
  • Interprets client account ledgers, replies to client account balance inquiries, researches discrepancies.
  • Prepares and tracks time sensitive forms for clients and vendors
  • Updates client database - contact information [address, phone, email] -- enter notes into client accounts
  • Maintains vendor database - add/update vendor information, obtain w9 and proof of insurance
  • Prepares documentation for accounts payable vouchers and submits invoices for payment
  • Processes print jobs, scanning and faxing as needed
  • Uses Word, Excel, software and computer systems to track projects (Knowledge of BuildingLink a Plus)
  • Other duties as assigned.
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Salary.com Estimation for Administrative Assistant - Luxury Residential Property Downtown Miami in Miami, FL

$46,765 - $59,138

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