What are the responsibilities and job description for the Administrative Assistant position at Associa?
Come join a dynamic, talented and successful team, join the Associa Nevada South team in Las Vegas, NV as an Administrative Assistant. We're six-year-in-a-row recipients of the prestigious Great Place to Work® certification, which recognizes companies with high-trust, high-performance workplaces.
Essential Duties and Responsibilities:
- Receive owner, tenant, and vendor communications by telephone, e-mail, regular mail and fax; and respond accordingly. Handle general calls, if possible, without manager assistance.
- Process and follow-through with work orders.
- Organize, maintain and update HOA information sheets for each association
- Process Architectural applications from receipt to completion.
- Provide documentation for and assist in finalization of board packages.
- Type minutes from regular and annual meetings. Perform tasks from Action Lists.
- Process violation letters and hearing letters
- Coordinate annual meeting/election mail outs. Process and mail required documentation and ballots for annual elections or special balloting. Provide managers with the annual election folder, containing all copies and forms required.
- Send out new Board Member packages.
- Set up files for new associations.
- Coordinate budget and audit mail outs.
- Prepare Newsletters, notices and flyers when required.
- Make copies and send faxes, as needed.
- Do a high volume of scanning.
- Perform all mail room duties needed for daily mailing.
- Backup for Receptionist during receptionist's meal breaks and when absent from the office.
- Assist with other jobs and other duties as necessary.
Requirements:
- Two years experience in a customer service capacity or any combination of education and experience.
- Ability to prepare reports using MS Office, including Windows, Word, Excel and Outlook.
Job Type: Full-time
Pay: From $16.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Work Location: One location
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