Quality Compliance Analyst

Company Description:

Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company. The company’s core business is the marketing and financing of fuel supply and logistics solutions for the world’s largest airlines, militaries, and corporate operators.

AEG Fuels serves its clients through a network of longstanding relationships with subcontracted parties around the world. Customers are afforded the benefits of negotiated fuel and throughput pricing based on AEG Fuel’s aggregate volume within a network of over 3,000 airports as well as the company’s specialized expertise in delivering products safely and on-time.

AEG Fuels is dedicated to providing comprehensive support and unparalleled 24/7 service around the world. 60 different nationalities are represented on AEG’s team and with offices in Miami, Houston, Tahoe, London, Dubai, and Singapore the company combines a global presence with a local touch.

AEG Core Values:

• Excellence & Teamwork
• Entrepreneurship & Innovation
• Respect & Trust
• Always Do What’s Right

Responsibilities

• Serve as a subject matter expert (SME) on quality assurance and tax compliance, providing support to various business sectors including Pricing, Awards, Tenders, and Customer Service.
• Audit quality of contract award processes, from initial receipt through to final execution, maintaining a focus on accuracy and compliance.
• Conduct thorough analyses and Audit to identify taxable and non-taxable elements of aviation fuel transactions, with a specific emphasis on VAT (Value Added Tax), MOT (Mineral Oils Tax), and other applicable taxes such as Federal Excise Tax, Federal Oil Spill Tax, Superfund Tax, state/provincial Oil Tax, state/provincial Sales Tax, state/provincial Inspection Fees, and other fees charged by local / airport authorities.
• Collaborate and engage closely with Customers, Accounts Payable, Accounts Receivable, and other business units to address and resolve tax-related issues.
• Develop, implement, and maintain quality control standards within the Commercial Operations department to minimize invoice disputes and enhance process efficiency.
• Provide exceptional customer service by addressing inquiries related to tax and quality assurance matters.
• Manage the foreign VAT reclaim process, function as a liaison for local Tax consultants.
• Provide mentored backup coverage for varied accounting and tax functions, including journal entries and tax research regarding domestic & international aviation deals.
• Review execution of contracts setup process from receipt of contract award to contract signature and execution.
• Provide recommendations and insight on existing and new processes that support the efficient and accurate maintenance of AEG’s pricing database.

Requirements:

• Basic knowledge in Accounting
• Bachelor's degree or Master's degree in Business/Administration/IT.
• Ability to professionally interact with others at all levels across the organization.
• Strong attention to detail.
• Exceptional written and verbal communication skills used to engage direct reports, colleagues, vendors, customers, and other external third parties.
• Identify potential problems, present alternatives, and propose solutions.
• Position is not eligible for regular remote work and is required to be based in Miami, Florida. Position is eligible for relocation disbursement.
• Able to work under pressure and meet deadlines.
• Ability to prioritize and multi-task in a fast paced, changing environment and be detail oriented.
• Strong Microsoft Excel capabilities a plus

Desired Attributes:

• Background in aviation or aviation related fields is a plus.
• Self-starter who finds success in a high-energy environment and focuses on results.
• Analytical decision-making skills that foster thoughtful options for action.
• Dedicated to a culture of continuous improvement and exceptional customer experience.