OFFICE ASSISTANT

Associated Milk Producers Inc. / AMPI
Paynesville, MN Full Time
POSTED ON 1/17/2023 CLOSED ON 6/5/2023

Job Posting for OFFICE ASSISTANT at Associated Milk Producers Inc. / AMPI

ABOUT AMPI:

AMPI owns eight Midwest-based manufacturing plants where 10 percent of the nation’s American-type cheese, processed cheese and butter is produced. The cooperative’s award-winning cheese, butter and powdered dairy products are marketed to foodservice, retail and food ingredient customers. In 2019, the co-op launched its Dinner Bell Creamery brand and accompanying Co-op Crafted promise, highlighting more than 50 years of dairy farm families partnering with skilled buttermakers and cheesemakers.

JOB SUMMARY:

The Office Assistant provides general office support with a variety of administrative duties and related tasks in a pleasant, efficient, and courteous manner. The Office Assistant is responsible for data entry, filing, copying, answering phones, and patron payroll as well as additional clerical duties.

ESSENTIAL RESPONSIBILITIES:

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time:

  • All AMPI employees have an obligation to report employee safety, food safety and food quality issues to personnel of authority.
  • Assist patrons and visitors in a courteous and professional manner.
  • Obtain necessary signatures and paperwork needed to make changes to patron files.
  • Add, delete & edit patron assignments, pseudo, insurances, and credits.
  • Enter daily milk manifests and load tickets
  • Balance semi-monthly milk spreadsheets
  • Assist Office Manager with month end balancing
  • Verify lab tests for missing loads or extra tests
  • Keep records on patron activity changes
  • Compile, summarize and record information, to include numeric calculations, ensuring accurate, up-to-date information using Microsoft Excel or other appropriate software.
  • Follow and comply with all safety and work rules and regulations. Maintain departmental housekeeping standards.
  • Performs routine administrative duties including sorting, matching and filing. Perform back-up office responsibilities & accounts payable duties.
  • Assist Field Service Reps as needed with filing of state paperwork
  • Enter condensed whey bill of ladings, balancing with internal and external customers.
  • Answer phone calls in a courteous and professional manner.
  • Perform patron payroll in including applicable reports.
  • Keep current list and map of all of our active patrons.
  • Track and order patron barcode labels.
  • Track and bill antibiotic milk, completing proper paperwork for each incident.
  • Other duties as assigned.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

EDUCATION/EXPERIENCE:

  • High School Diploma or General Education Degree (GED) required.
  • Associates Degree in Accounting or related field or a combination of education and relevant work experience.
  • One to three years relevant work experience preferred.
  • Prior experience in manufacturing is a plus.
  • Experience with Microsoft Word, Excel, and Outlook preferred.
  • Experience with ERP systems. JDE or Oracle preferred.

BENEFITS/REWARDS:

AMPI offers competitive starting pay, PTO, 401k, short-term disability, health, dental, vision, life insurance, flexible spending accounts, employee assistance programs and more.


Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Military and veterans are encouraged to apply.

Education

Required
  • High School or better

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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Salary.com Estimation for OFFICE ASSISTANT in Paynesville, MN
$56,831 to $70,420
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