Administrative Assistant

The Company You’ll Join

Assure specializes in Special Purpose Vehicles (SPVs) and Fund Administration for the private investment marketplace, serving founders, companies, investors, and deal organizers.  We offer a full range of back-office services and a team of experienced professionals to facilitate the life cycle of an SPV. As a cutting edge fintech platform, we offer an innovative solution called Glassboard, white label and API solutions that are revolutionizing how deals get done. Our approach allows clients to structure and close deals faster, cheaper and with more transparency. Assure’s suite of technology and service solutions include SaaS, PaaS, white labeling, APIs, Special Purpose Vehicle administration, fund administration, fund accounting, fund taxes, banking, Exempt Reporting Advisor (ERA), KYC/AML, 506(c) accreditation, bookkeeping and financials.

The Team You’ll Work With

At Assure we are highly invested in team chemistry and company culture. To support innovation and professionalism we must be thoughtful about whom we hire. Candidates that can adapt to change in a fast-moving, working culture and are committed to providing excellent customer service are encouraged to apply.  Assure is a springboard to an amazing career in which you can help change the private equity ecosystem.

Regular participation at our on-location site is an important part of our culture. Please be mindful of commute distance when considering applying.

Our Investments in You

• A competitive base salary starting at $21/hour and performance-based bonus
• 401k match: the first 3% of you contribution is matched by Assure, the next 2% is matched at 50%
• Core benefits: medical/dental/vision, with the company contribution to medical benefit for employee and family
• Company-paid employee benefits: life insurance, short-term disability, long-term disability, employee assistance program and virtual mental health counseling with medical enrollment
• Voluntary benefits: accident, hospital indemnity, identity theft, discounted pet insurance, and dependent care savings
• Paid time off includes accrued vacation, floating and sick days, birthday and 6 holidays
• Paid maternal and paternal leave for eligible employees
• Peer-to-peer $ recognition program, monthly all team lunches and activities, quarterly service projects; to include volunteer opportunities
• Onsite gym and snacks
• We commit to investing in you by strengthening your skills, experiences and connections that will help advance your career

The Purpose of Your Role

Assure, a private equity transaction platform, analytics, and data company, is seeking to hire an Administrative Assistant. The Administrative Assistant will perform a variety of administrative and clerical tasks that include providing support to supervisors and employees, assisting in daily office needs, booking travel, hotel and meeting arrangements, preparing reports, maintaining appropriate filing systems, and managing our company’s general administrative activities. This position requires regular in-person attendance in the office and punctuality to ensure optimal productivity and customer service.

• Greet visitors and support office security posture
• Organize and maintain clerical duties such as scanning, faxing, printing tax/legal documents, filing system of paper and electronic documents
• Run business errands
• Daily process inbound and outbound mail, weekly process Form D mailings
• Travel to Utah Capital building for document authentications
• Maintain office condition by ordering, stocking and organizing common areas including kitchen, conference rooms, workstations, and main floor
• Liaise with facility management vendors, including cleaning, maintenance, catering, and security services
• Assist in the onboarding/offboarding processes
• Collaborate and communicate expectations with internal and external teams on IT security initiatives, inventory, implementations, and ticket support
• Uphold a strict level of confidentiality
• Other tasks and projects as assigned

The Skills You Bring

• Strong critical thinking and problem-solving skills
• Intellectual curiosity with a drive for continuous improvement
• Strong work ethic, organized, and high attention to detail
• Proven ability to communicate timely and appropriately to a variety of stakeholders
• Exceptional and professional interpersonal skills

The Expertise You Have

• High School diploma or equivalent experience in similar role
• Microsoft Office experience, with an ability to become familiar with company-specific programs and software
• Proficiency in collaboration and delegation of duties

Equal Employment Opportunity Commission (EEOC) statement

Assure is committed to providing equal opportunity for all employees and applicants without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, genetics, disability, political affiliation, personal appearance, family responsibilities, or any other legally protected class under federal, state, or local law.  This applies to all aspects of employment, including recruitment, hiring, job assignments, promotions, working conditions, scheduling, benefits, wage and salary administration, disciplinary action, termination, social, educational, and recreational programs.

Website
www.assure.co