Executive Assistant/Office Manager

Overview

The Executive Assistant provides administrative support to Executives.  This includes managing calendars, making travel arrangements and preparing presentations and expense reports. To be successful in this role, you should be well-organized, have great time management skills and be an outstanding communicator.

 

The Ideal Candidate

• Communication, both verbal and written, is a strength of yours
• Problem solving and taking initiative come naturally to you, and you like to prevent “fires”
• You’re a team player and can adapt and help as needed and as work changes

If this sounds like you, we invite you to keep reading and apply!

What You'll Do

Please note that the duties below can vary based on the workflow of your local office.

• Provide administrative and clerical support for executives including management of executives’ calendars, coordinate meetings/conference calls, make detailed travel arrangements, process executives’ expense reports.
• Oversee travel program.  Coordinate travel for department if needed. Maintain travel rewards programs (airlines, hotels, etc.) for executives.
• Coordinate meetings/travel with other Executive Assistants as needed.
• Develop presentations for meetings using PowerPoint or other appropriate software.  May also prepare reports, spreadsheets and correspondence as directed.
• Manage project planning efforts for effective events and activities. Leads event planning efforts as directed.  This includes meetings, networking events, annual company-wide or regional meetings.
• Type correspondence and e-mails from dictation or hand-written notes.  Proofreads for correct grammar, spelling, etc.
• Maintain/update org charts.
• Other duties as assigned.
• Travel is expected to be negligible in this role.

What's in it For You?

To help you make the best decision for your personal growth, it’s important to us to share a glimpse of what we offer our top asset, our people:   

• Competitive base salary   
• Generous 30 Days Comprehensive Paid Time Off Package inclusive of Paid Time Off, 10 Company Holidays, 2 Floating Holidays, 5 Sick Days, and 2 Volunteer Days
• Health benefit options with you in mind; 5 affordable medical plan options with rates based on your salary, company paid HSA contribution with eligible HSA plan selection, 2 dental plan options offering orthodontia coverage and 3 cleanings per year, and 2 vision plan options    
• Company match 401(k) plan – 50% up to 6%!   
• Support of your fitness wellness goals! We offer up to 75% off at over 11,000 gyms and fitness centers    
• Opportunity to prioritize your mental health with 24/7 access to licensed therapists   
• Pet benefits & discounts    
• Access to our Employee-led Resource Groups (ERGs) that lend a voice to the variety of demographics represented throughout AssuredPartners  

What You'll Need

● Experience working on Employee Fuctions, and Planning Events high Preferred.● Tech savvy; ability to navigate multiple systems including Microsoft Office Suite; Applied EPIC.● Strong ability in Excel and Word.● Must be able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 45 pounds● Strong organization and communication skil

Grow, with us

AssuredPartners is passionate about fueling our clients’ innovation and growth. That makes us the perfect place for creative, dynamic people who want to grow their career while helping businesses, families and people thrive.   

 

We’re proud to be the fastest-growing independent insurance broker in America, but we’re even prouder of the honest, caring relationships that our employees build with our clients every day.

 

Working with us will give you the opportunity to do work that matters while you learn with us, advance with us, and most importantly, grow with us.

 

AssuredPartners is committed to embracing diversity, equity and inclusion to create a workplace that welcomes and thrives on the unique experiences, perspectives and contributions of all team members. AssuredPartners is bringing the best people and most diverse talent forward to drive growth, innovate and think bigger!