What are the responsibilities and job description for the Accounting Specialist position at Aston Carter?
We are hiring for an Accounting Specialist in Millersville, MD!
Description:
The Accounting Specialist is an essential member of the Finance Team. Manages grants, grant requirements and grants budgets, and assists in the management of the organization budgets. The Accounting Specialist works in a fast-paced environment, must be able to accept a structured work environment to meet deadlines and work well under pressure. The Accounting Specialist provides executive management and program managers with the information they need to make fiscal decisions.
To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned to meet business needs. Prepare grantor/customer invoices and cash request on schedule; follow-up as needed to ensure collection. Enter into the accounting system as well as record receipt of payment.
- Track budgetary obligations to prevent overspending budgetary line items as well as training agreements and similar contractual commitments; collect and verify outcome documentation to support invoices against Training Agreements.
- Ensure vendor and subgrantee invoices are complete, correct, and compliant with contracts, grants and/or training agreements.
- Prepare periodic (monthly, quarterly, etc.) grantor reports as required by state, federal, county, etc. regulations.
- Assist with budget process to include collecting and analyzing data, setting up and quality checking the spreadsheets, creating reports for management.
- Assist in closing the books: accruals, amortize assets and allocating cost pools as needed.
- Assist with annual Audit and subgrant monitoring by creating schedules, assembling documentation and being available to answer questions.
- Create and update budget vs actual reports for managers.
- Maintains ongoing communication with managers regarding needs and budget status.
- Produce additional ad hoc financial reports for stakeholders as required, including close-out reports, balance sheets, schedules of expenditures by program or at corporate level, Schedule of Expenditures of Federal Awards, etc.
- Monitor financial activity in an internal audit capacity and alert appropriate level of management.
- Maintain a clean work environment including sharing responsibility for common areas.
- Model the AAWDC core values of Respect, Responsiveness, Integrity, Innovation, Collaboration and Excellence.
- Other duties may be required by the Director of Finance.
Skills:
- Accounts Payable
- Accounts Receivable
- Reconciliation
- Accounting
- Bookkeeping
Additional Skills & Qualifications:
- Strong Microsoft Word and Excel skills.
- Strong computer and database management skills.
- Proficiency with automated systems and willingness and ability to learn new software packages.
- Five years of progressively responsible grant accounting experience.
- Experience working with Federal, State and County Grants.
- Experience working with Sage Intacct software.
- Experience in a nonprofit accounting environment.
- Demonstrated ability to perform multi tasks in an environment where priorities can change rapidly.
- Ability to assist/train co-workers.
- Proficient in Microsoft Office Suite.
- Proficient problem-solving skills.
- Ability to effectively adapt to change.
- Ability to thrive and excel in a growth environment.
- Demonstrated leadership skills as well as working on a team
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
