What are the responsibilities and job description for the Administrative Assistant position at Aston Carter?
Our client, who is a leader in the Biotechnology Industry in Philadelphia, is looking for their next Administrative Assistant to join their fast, growing team. Please see below for the additional details regarding the opportunity:
*Please note this position is Hybrid Opportunity. You must be within commuting range of Philadelphia to be considered.*
Job Description:
- Maintains a complex and changeable calendar including arranging meetings (all logistical details, catering, technology, etc.)
- Schedule interview meetings for candidates across the research organization and help manage the candidate interviewing experience.
- Schedule international and domestic travel and prepares itineraries for leadership
- Present a professional and welcoming presence, representing the team and handling communications with internal and external customers and partners such as working with recruiting to help arrange interviews for the team
- Prepares expense reports
- Prepare routine and non-routine correspondence, memoranda, reports, spreadsheets and presentations. Contacts company employees at all organizational levels to gather information.
- Supports leadership on setting up POs and tracking invoices
- Handles special projects as requested
Qualifications:
- 5 years in an Administrative/Executive Assistant related position
- 3 years of calendar management
- 3 years experience with Concur for Expenses
- 3 years experience processing Purchase Orders
About Aston Carter:
Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Salary : $24 - $28
