What are the responsibilities and job description for the AP Specialist position at Aston Carter?
Description:
The AP Specialist is responsible for validation and timely payment of all vendor invoices via Accounts Payable check, handwrite check, ACH (Automated Clearing House), or Wire Transfer. The AP Specialist completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. The AP Specialist is also responsible for the timely and accurate Billing/Invoicing for the company (both paper invoices and electronic invoicing).
- Responsible for vendor invoice processing including receiving invoices, matching and validating invoices against properly approved purchase orders and receiving documentation, and inputting invoices into Accounts Payable (A/P) system through “batch input screen and post” process. Clear computer-generated “receiving documents” that reconcile to the payment to enable accurate month-end accrual reporting
- Researches and properly documents management approval of all discrepancies
- Monitors discount opportunities, verifies federal ID numbers, verifies vendor accounts by reconciling periodic statements, ensures credit is received for supplier debit balances, voids checks, and issues stop payments as necessary
- Charges expenses to cost centers in accordance with company policy, and GL coding assigned by department managers and validated by A/P personnel
- Schedules payments and processes checks on at least the 5th, 15th, and 25th of each month. Schedules wire transfers via “payment pending” workbook and works with purchasing to process Import Wire Transfers each Monday
- Obtains manager approval for scheduled payments AND executive approval before releasing payment. Certain checks will require a second signature. Ensures that all payments have appropriate documentation and are properly approved prior to payment according to company policy. Audits wire transfer packets received pre-matched and pre-manager-approved from purchasing
Top Skills Details:
accounts payable
Additional Skills & Qualifications:
- Responsible for vendor invoice processing including receiving invoices, matching and validating invoices against properly approved purchase orders and receiving documentation, and inputting invoices into Accounts Payable (A/P) system through “batch input screen and post” process. Clear computer-generated “receiving documents” that reconcile to the payment to enable accurate month-end accrual reporting
- Researches and properly documents management approval of all discrepancies
- Monitors discount opportunities, verifies federal ID numbers, verifies vendor accounts by reconciling periodic statements, ensures credit is received for supplier debit balances, voids checks, and issues stop payments as necessary
- Charges expenses to cost centers in accordance with company policy, and GL coding assigned by department managers and validated by A/P personnel
- Schedules payments and processes checks on at least the 5th, 15th, and 25th of each month. Schedules wire transfers via “payment pending” workbook and works with purchasing to process Import Wire Transfers each Monday
- Obtains manager approval for scheduled payments AND executive approval before releasing payment. Certain checks will require a second signature. Ensures that all payments have appropriate documentation and are properly approved prior to payment according to company policy. Audits wire transfer packets received pre-matched and pre-manager-approved from purchasing
About Aston Carter:
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Salary : $41,600 - $52,000
