What are the responsibilities and job description for the Event Planner position at Aston Carter?
Description:
This role will be 4-5 days a week depending on need (30 hours a week). There is a potential to extend past 6 months and possibly convert to FTE or increase hours. Due to requirements of role work must be completed on site. Business attire no jeans.
Ability to plan events that can range from 10 to 500 people, with various degrees of complexity. Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile). Ability to lead team working on an event and direct many facets at one time. Collaborate and interact effectively with Firm’s upper management, middle management and customers. Provide strategic input and recommendations to business group on event development. Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities. Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.
Key Responsibilities
• Set guidelines and establish service protocols to enhance client experience; anticipate and address guests’ needs
• Oversee day to day client meetings and manage small banker-led events as appropriate
• Develop and maintain relationship with catering vendor and building management
• Administrative tasks including invoice processing, scheduling maintenance, ordering supplies and equipment, and additional tasks as needed
• Maintain Client Center supplies inventory, ensuring all necessary items are in stock and well organized
• Ensure adherence to quality expectations and standards of the Client Center and the firm
• Manage Client Center expenses to ensure all operations are within budget
• Connect with hosts regularly to obtain feedback on product quality and services
• Assist in surveying client experience annually and proposing solutions based on feedback
• Assist manager and Private Bank team on administrative tasks and special projects as needed
Skills:
event planning, event coordination, event management, event scheduling software, project management, project planning, project coordination, planning and organizational skills, outlook, calendar management, calendar and scheduling software, microsoft office, administrative support, audiovisual, corporate events, excel data entry, microsoft outlook, microsoft excel, microsoft office suite, rfp, vendor management, vendor negotiation, contract administration, contract negotiation, marketing communications, travel coordination, invoice processing, invoicing, order supplies, inventory management, inventory planning, hospitality, communication and people skills, sales, data entry, inventory count, purchase order, customer service, office support, customer service oriented, customer service skills, customer relationship management, marketing campaign
Top Skills Details:
event planning,event coordination,event management,event scheduling software,project management,project planning,project coordination,planning and organizational skills,outlook,calendar management,calendar and scheduling software,microsoft office,adminis
Additional Skills & Qualifications:
Skills required:
• A minimum of 6 years of experience event planning or hospitality management experience
• Experience in the hospitality, service, and/or catering industry recommended
• Excellent oral and written communications skills
• Ability to prioritize tasks and communicate clearly amongst a variety of personalities
• Excellent organizational skills and extreme attention to detail
• Ability to master various database products (i.e. Event Management System)
• Ability to work early morning and late evening events
• Working knowledge of audio visual systems (i.e. Zoom)
Experience Level:
Expert Level
About Aston Carter:
Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Salary : $35
