What are the responsibilities and job description for the Executive Assistant To The CEO. position at Aston Carter?
Description:
Description
Come work for a company that values safety, integrity, inclusion and community and does great things for the planet! We are seeking an enthusiastic and motivated individual to join our talented team that delivers professional executive administrative support. This position will provide executive support to the CEO, General Counsel and Board of Directors, and will also involve complex project assignments. Candidate must have excellent judgement and be able to perform and independently coordinate a variety of diverse activities in a professional, fast-paced environment with shifting priorities.
Key Functions:
Work collaboratively to build an effective partnership with the CEO, Board of Directors, Senior Management Team and Executive Administrative Team to provide a full range of executive assistance with a focus on efficient organization and open communication. Core work includes:
Direct executive support to the CEO & GC
Act as primary interface and communications liaison with internal and external contacts
Proactively manage heavy calendar activity by resolving conflicting demands, scheduling/rescheduling meetings, coordinating meeting logistics
Manage travel arrangements, often including complex logistics
Manage office communications flow (phone, email, mail, message coordination, etc.)
Orchestrate executive events and meetings as needed, including conferencing, audio-visual equipment, meeting materials, catering, external facilities, etc.
Manage administrative activities for the CEO, including CEO correspondence
Manage expense reporting, records management, materials preparation, and other duties as required
Anticipate follow-up and upcoming needs of CEO and General Counsel
Provide support on special projects as needed
Partner effectively with the other Administrative Assistants to support the Senior Management Team
Coordinate and plan large company functions
Direct executive support to the Board of Directors:
Act as primary administrative liaison with all members of the Board of Directors
Orchestrate Board of Directors meetings and events, including travel arrangements, hotel requirements, meeting materials, catering, audio/visual equipment, etc.
Anticipate needs of Board of Directors
Maintain up-to-date contact and preference details for each member of the Board
Skills:
Calendar management, Calendaring, travel management, expense management
Top Skills Details:
Calendar management,Calendaring,travel management,expense management
Additional Skills & Qualifications:
Must Have EA experience supporting CEO, Board of Directors/General Council
Hands on experience supporting Boards (Not just setting up meetings and preparing documents)
Qualification
Minimum of Five years of current experience providing senior executive level administrative support
Minimum of a high school diploma or equivalent
Demonstrates and projects professionalism with a high degree of diplomacy, tact, and judgment
Excellent influencing, negotiating, communication, time management, and organization skills
Uses sound judgment and discretion when handling highly confidential and proprietary materials
Ability to maintain a confidential flow of information
Ability to work independently with minimal supervision
Motivated self-starter with high performance standards, strong attention to detail, and initiative to take action
Strives to exceed expectations with a customer-focus attitude
Ability to multi-task, anticipate needs, shift priorities and balance competing priorities
Seeks to improve work processes and proactively resolves issues and conflicts
Enjoys problem-solving, working collaboratively with others and building effective working relationships
Ability to delegate effectively during high-pressure times
Ability to accept accountability for outcome and results
Seeks and acts on constructive feedback
Punctual and reliable with excellent attendance history
Proficient with technology including Microsoft Office applications such as Outlook, Word, Excel and PowerPoint; iPad; iPhone; net meetings, etc.
Experience Level:
Expert Level
We reserve the right to pay above or below the
posted wage based on factors unrelated to sex, race, or any other protected
classification.
Eligibility requirements apply to
some benefits and may depend on your job classification and length of
employment. Benefits are subject to change and may be subject to specific
elections, plan, or program terms. This temporary role may be eligible
for the following:
·
Medical, dental & vision
·
401(k)/Roth
·
Insurance (Basic/Supplemental Life &
AD&D)
·
Short and long-term disability
·
Health & Dependent Care Spending Accounts
(HSA & DCFSA)
·
Transportation benefits
·
Employee Assistance Program
·
Time Off/Leave (PTO, Vacation or Sick
Leave)
About Aston Carter:
Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Salary : $90,000 - $108,000
