HR Admin

The Human Resources Department is seeking a highly skilled, enthusiastic, and motivated HR Administrative Assistant. The position will provide administrative support and coordination in the areas of Talent Acquisition, Employee Relations, Students Employees, Payroll, and Benefits Administration. The HR Administrative Assistant will support the front office operations and work collaboratively with departments, campus community, and prospective employees and partners in the surrounding communities served by the College.

Core Job Duties and Responsibilities:

·      Under the supervision of the Talent Manager, the HR Administrative Assistant will facilitate the daily front office operations of the Human Resources Department. The ideal candidate will maintain an efficient and professional HR front office and provide administrative support to the department.

·      The HR Administrative Assistant will maintain the overall knowledge of HR Department processes with the ability to provide information and resources to the campus community and consistently identify process improvements whether small or large.

·      The ideal candidate will perform a variety of complex and specialized functions including but not limited to: Serve as first point of contact of the HR Department for visitors, students, families, faculty, and staff.

·      Maintain an exceptional level of service to campus community in accessing information, resources, and services

·      checks, hiring documents, onboarding, employee development, retention, performance management and evaluation procedures

·      Provide information, guidance and discuss employment opportunities and application procedures with prospective employees ·

·      Answer, screen, triage incoming calls and inquiries; screen calls, take messages and direct calls to other departments as appropriate

·      Maintain and update Human Resources materials and onboarding documents

·      Serve as a resource for staff & faculty searches- provide guidance and instruction on utilizing the application tracking system and processing candidates in the system

·      Assist with the development and dissemination of training materials and programs to enhance recruiting, hiring, and employee engagement initiatives

·      Assist with the processing of new hires and support search chairs and committee members to ensure compliance with policies and with the completion and submittal of appropriate documents for the department.

·      Assist with the vetting of temporary employees in collaboration with search firms and employment agencies

·      checks and other types of evaluations and assessments as appropriate

·      Research and identify new sourcing and multimedia resources to promote and brand the College

·      Maintain and update lists of professional contacts locally, regionally, and nationally

·      Process and review employment applications in the ATS to evaluate qualifications or eligibility requirements of applicants, flag and close searches effectively and appropriately

·      Post positions, review and update job descriptions, welcome letters, and correspondence for new employees

·      Possess exceptional organizational and office management skills, with attention to detail to ensure a high degree of accuracy ·

·      Maintain staff calendars, schedule meetings and coordinate HR Benefits Briefings as appropriate

·      Assist with the development and implementation of an employee/customer service feedback survey, conduct analysis and report of findings

·      Assist with the purchase of office supplies, department bills and expenses, and payments in accordance to financial policies and procedures

·      Train, support and manage work-study students and coordinate front office coverage

·      Persistence in seeking solutions to problems both within and beyond areas of direct responsibility

Details:

·      Schedule: Monday – Friday | 8:30am – 5:00pm (37.5 hours/week)

·      Pay: based on related administrative or educational experience.

·      Pay cycle – weekly | medical, dental & vision benefits offered.

·      Applicants must be vaccinated for CV-19 to qualify for this position.  

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Salary : $20