Administrative Assistant

We are hiring a part-time Administrative Assistant to join our dynamic care team at Athena Home Health & Hospice!

This is an in-person position in Farmington. No remote option. 20 hours per week. Monday-Friday 9a-1p. Weekly pay.

Working with our team and residents will give you purpose in your professional and personal life.

Here at Athena Health Care Systems, our employees are the heart of our organization, and we take immense pride in their dedication. We are not only committed to delivering high-quality care and customer service to our patients and their families, but we also aspire to be the employer of choice. We strive to create a workplace where your skills and talents are nurtured to allow you to grow within the company.

As an Administrative Assistant, you coordinate and assist the clinical staff in maintaining the paper flow of clerical functions in the office.

Experience & Education:

• Minimum of two (2) years’ experience preferably in hospice or health care, or graduation from a one (1) or two (2) year business college preferred.

Duties & Responsibilities:

• Provides assistance to the Executive Director/Administrator, preserving the confidential nature of items of which he/she has knowledge. He/she must maintain the files, supplies and general office conditions in an orderly manner.
• Handles all correspondence and word processing for the hospice organization.
• Maintains minutes of meetings.
• Answers telephone inquiries and channels them appropriately.
• Is responsible for maintaining administrative and clerical files.
• Files clinical notes after recording on the “Weekly Ledger” sheet.
• Makes sure that all doctor’s order forms, and related forms are current and in compliance with Medicare and Medicaid regulations. Updates all current forms in separate patient files.
• Keep Medicare and Medicaid manuals up to date at all times.
• Sends doctor’s orders to physicians when received from nurses for his signature. Keeps current log of what is sent to make sure they are returned with signature.
• Purchases and keeps postage on hand.
• Closes outpatient’s clinical record when discharged.
• Maintains current patient statistics utilizing the Management Information System.
• Maintains ledger cards for all new patients admitted for clerk’s use.
• Other duties as assigned by the Director.

About Athena Health Care Systems:

Athena Home Health & Hospice is managed by Athena Health Care Systems. Athena Health Care Systems, headquartered in Connecticut, has been a pioneer in delivering exceptional healthcare services since its establishment in 1984. Operating nursing homes across Connecticut, Massachusetts, and Rhode Island, Athena stands out as one of the premier and highly regarded providers of skilled nursing centers in Southern New England. Through our commitment to improving both the lives of our residents and the quality of our environments, we have transformed our managed facilities into thriving communities where residents enjoy an enhanced quality of life, and employees find a fulfilling and supportive work environment.

Become a vital part of our team committed to delivering exceptional care to the residents we serve.

Athena’s Benefits:

• Competitive and Weekly Pay
• Holiday Pay for Hourly and Salaried Employees
• Overtime Pay for Hourly Employees
• Career Advancement Opportunities
• Exclusive Employer Discount Program

Benefits Available for Eligible Team Members:

• Employer Paid Life Insurance
• 401(k) with Employer Match
• Vacation and Personal Time
• Health, Dental, and Vision Insurance
• Health insurance among the lowest employee contributions in the state (Employee Contributions as low as $12.00 for singles & $39.00 for families)

We are an equal-opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. Athena Health Care Systems and its managed centers follow federal and state mandatory guidelines regarding staff vaccinations; our vaccination policy requires all newly hired staff, regardless of position or work location, to be fully vaccinated against COVID-19 unless they receive an approved exemption from Athena, except where prohibited by state law.

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