Security and Document Specialist

**PLEASE APPLY DIRECTLY ON OUR ATLANTA PUBLIC SCHOOLS WEBSITE FOR CONSIDERATION @ apscareers.org**

POSITION SUMMARY
The Security & Document Specialist performs moderate to complex records maintenance and specialized office support, clerical, and technical work, and assists with the daily operations in the Office of Safety & Security. The Specialist provides excellent customer service and communications skills and has the ability to work effectively on a team. Weekend and evening shifts are required periodically. This position reports to the Executive Director of Safety & Security or designee.

MINIMUM REQUIREMENTS
EDUCATION:

• High School Diploma or GED required.
• Bachelor’s degree preferred.

CERTIFICATION/LICENSE:

• Valid driver's license and access to transportation.
• Must obtain Georgia Crime Information Certification within 6 months of employment.

WORK EXPERIENCE:

• 3 years equivalent work experience in a fast-paced customer service or administrative environment preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Excellent written, oral, and interpersonal communication skills.
• Maintaining accurate records and filing systems; performing data entry and conducting records / data research.
• Customer service oriented; organized; mental agility that results in well thought out, timely, and effective decision making.
• Ability to use correct grammar, spelling, and English language usage.
• Teamwork, flexibility, sound judgment, and analytical skills.
• Proficient Microsoft Office Suite skills.
• Pertinent federal, state, and local laws, codes, and regulations and department rules, policies, and procedures.
• Knowledge of record keeping practices including methods and techniques used to create and maintain various filing systems; laws, rules, regulations governing records management activities, research records, and records retention schedules.
• Understands the organization, operation, and services of Atlanta Public Schools (APS), the Police Department, and of outside agencies as necessary to assume assigned responsibilities.

ESSENTIAL DUTIES

• Completes fingerprinting and badge issuance processing for all APS employees and Tier 3 volunteers.
• Composes, prepares, and edits correspondence, reports, and other documents.
• Troubleshoots and problem solves badge access inquiries.
• Audits and reviews data for accuracy.
• Files fingerprint reports in a secure location in compliance with GCIC standards.
• Completes data entry in in appropriate systems as it relates to Fingerprint tracking and issuance of badges.
• Schedules and completes employee 5 year fingerprint renewals; determines schedules for daily practices/services.
• Operates and monitors a variety of biometric systems, including AFIS, and Live Scan and its components.
• Issues replacement badges, changes access for badges, and terminates badges.
• Communicates and forwards relevent information to the OSS Leadership for questionable background check reports requiring review.
• Determines schedules for records and documents to be purged, archived, and/or destroyed.
• Composes, verifies, and edits correspondence, reports, and other documents, such as responses to information requests, letters, memos, production, and year-end reports.
• Answers incoming telephone calls, greet and assists visitors, provides information on agency programs and services, explains departmental policies and procedures, performs searches for data and records.
• Compiles and tracks supporting documentation, including police reports, citations, warrants, protective order, and subpoenas.
• Required to have prompt, regular attendance in-person and be available to work on-site, in-person during regular business hours and as needed.
• Performs other duties as assigned by an appropriate administrator or their representative.

PHYSICAL ABILITIES AND WORKING CONDITIONS

The Physical Abilities and Other Conditions of Continued Employment listed in this section are representative of, but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Continued Employment which may be required of positions in this class. Atlanta Public Schools encourages persons with disabilities who are interested in employment in this class and need reasonable accommodation of those disabilities to contact the Human Resources Department for further information.
Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy conditions.
Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
Strength: to lift, push, pull and/or carry objects which weigh as much as 5 or more pounds on a frequent basis. Incumbent may be required to physically restrain parties involved in a conflict.
Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors.
Mental Requirements: read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records.

Additional Work Conditions & Physical Abilities: N/A.

Atlanta Public Schools assures Equal Employment Opportunities and equal education opportunities for employees and students as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary.

COMPENSATION HOURLY RATE: $31.32

Job Type: Full-time

Pay: $31.32 per hour

Schedule:

• 8 hour shift

Work Location: In person