Accounts Payable and Human Resource Coordinator

Description

Company Profile

Atlas Gunworks is an industry leader in the premium handgun market. We've grown rapidly by bringing fresh thinking, higher quality standards, and shorter lead times to a historic industry.

Every Atlas gun is machined from billet aluminum and steel. We combine the art of hand metal working with our state-of-the-art, multi-axis CNC machine shop.

Every Atlas gun is hand built; the team assembles and fits our pistols one at a time. If you're interested in building the best handguns in the world, please see our current job postings.

Full Job Description

This dual-purpose position blends the knowledge of Accounts Payables & Human Resources into one fluid capacity. The AP & HR Coordinator provides high-level administrative support to the Accounting Department and is responsible for a wide range of processing activities including a strong focus on vendor account management. Activities include invoice and return processing, vendor account management, dispute resolution, payment coordination, process improvements and compliance initiatives.

In this role, it is crucial to be able to handle multiple tasks/projects simultaneously. Superb written and verbal communication skills for daily interaction with employees and leadership ;
Strong interpersonal skills, must be able to work well with people from a variety of backgrounds and disciplines, e.g. technical, business, administration.

• Bookkeeping
• Payroll
• Onboarding of new employees
• Maintenance of all HR files including employee files, reports & Personnel Action Forms.
• Working with employees to ensure maximum awareness and utilization of the scope of benefits Atlas provides to employees.

We value diverse skills and experience, so don't hold back. Your qualifications could add tremendous value to our team. Our customers come from all different backgrounds, and so do our employees. If you're passionate about what you could accomplish here, we'd love to hear from you.

Accounts Payables & Human Resources Coordinator

Essential Responsibilities – Bookkeeping:

• Process accounts payable on a daily /weekly basis. 
• Maintain A/P vendor files and A/P files for employee reimbursements.
• Ensure vendor invoices and check requests are paid in accordance with authorization and approval policies and follow up on invoices not approved.
• Ensure vendor invoices are coded appropriate to the corresponding general ledger account.
• Reconcile credit card reports to periodic statements from the bank and follow up on discrepancies.
• Review and initiate customer invoices based on accounting procedures. 
• Research and investigate invoice discrepancies to determine the accuracy of charges. 
• Share department responsibility ensuring daily operational tasks are completed in an efficient, professional, timely and reliable manner.
• Answers inquiries from vendors in a professional manner
• Research problem invoices and purchase orders by contacting vendors via phone and in writing.

Essential Responsibilities – Human Resources:

• Onboarding and offboarding team members. Assist with onboarding activities including data entry into all systems, background checks and coordinating hiring compliance documentation.
• Meets with new hire on first day to complete New Hire Orientation & necessary paperwork, tour the building, Paylocity training on portal and discuss benefits.
• Answers employee Benefit questions related to coverages and utilization as appropriate; sign up new employees for benefits; takes active role in Open enrollment activities.
• Reviews computed wages and correct errors to ensure the accuracy of earnings.
• Ensure that all changes to payroll are processed correctly in Paylocity. 
• Timecard maintenance-verify validity, check for errors, monitor short lunch breaks, communicating with managers and employees.
• Responsible for the creation and maintenance of employee files and employment verifications, tracking processes on spreadsheet to ensure completion.
• Maintaining accurate payroll records and related inquiries including legal, garnishment, unemployment, and verification requests.
• Respond to employee inquiries and requests regarding payroll matters.
• Process all Personnel Action items such as W-4, address changes, department or shift changes, promotions, etc. and process the PAF (Personnel Action Form) report for the finance department.

Accounts Payables & Human Resources Coordinator

Preferred Qualifications:

• Associates Degree with a minimum of three years of experience in accounts payable.
• An equivalent combination of education and experience is acceptable.
• Minimum of 3 to 5 years of payroll processing experience.
• Strong analytical skills and detail and quality-oriented with strong initiative/drive
• Proven ability to successfully manage multiple tasks and pivot as needed in a deadline- oriented environment. Flexible to changing priorities and demands, as needed.
• Experiences with Human Resource systems, payroll systems, or related databases is preferred.
• Proficient computer skills, including Microsoft Office, especially Excel and QuickBooks Desktop or other accounting software, with ability to learn new tools as needed.

Requirements

Here's what you'll need to be considered for this exciting opportunity:

Minimum of three (3) years of experience in Accounts Payable Minimum, with three (3) or more years of payroll processing experience. The ideal candidate would be experienced with HRIS systems, payroll systems, or related databases along with a firm understanding of QuickBooks Desktop.

 Accounts Payables & Human Resources Coordinator Preferred Qualifications:

• Associates Degree with a minimum of three years of experience in accounts payable.
• An equivalent combination of education and experience is acceptable.
• Minimum of 3 to 5 years of payroll processing experience.
• Strong analytical skills, detail and quality-oriented with strong initiative/drive
• Proven ability to successfully manage multiple tasks and pivot as needed in a deadline- oriented environment, flexible to accommodate changing priorities and demands, as needed.
• Experiences with Human Resource systems, payroll systems, or related databases is preferred.
• Proficient computer skills, including Microsoft Office, especially Excel and QuickBooks Desktop or other accounting software, with ability to learn new tools as needed