Office Manager/Office Leader

Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. It’s no accident that Atlas creates a better experience for infrastructure and environmental projects. It’s how we are built – with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. We’re just built to be better. We are a great company. Come join us!

We are seeking an Office Manager to join our Riverside team!

Job responsibilities include but are not limited to:
The Office Manager oversees and directs all operations, business development, and accounting activities for a Spoke Office, in a specific geographic area . Management duties include supervision, training and oversight of work of technicians and other professional staff. Further, Office Manager participates in company marketing, sales and corporate development activities, including development of department budgets, management of select projects, client relationship, service and management. Finally, office manager is ultimately accountable for all project quality and performance as well as profitability and revenue. Tasks Include:

Oversees daily activities, solving problems as needed, and monitoring quality control activities of the department.

Provides oversight in the area of quality control to ensure that project specifications are met and the work meets the standards.

Provides mentoring and staff development activities to assist staff in pursuing professional licensing and certifications.

Supervises and assists project managers.

Assist in the development and training of Office personnel.

Evaluates protocols and procedures employed by staff to ensure project specifications are met.

Assists in matters of office administration and project management ( including direct personal involvement in field work, proposals, presentations and estimating ), developing regional revenue goals and annual budgets.

Ensures that office under his/her supervision attains and maintains desired certifications and registrations.

Performs field activities, as needed, to ensure projects are being handled correctly and that the quality standards are achieved.

Performs administrative departmental functions including review of employees’ timesheets for correctness, punctuality, and to limit non-billable hours.

Coordinates the work schedule (both field and laboratory), monitors the quality of the work produced, and ensures that each project’s Scope of Work is fulfilled.

Prepares written reports; reviews staff’s reports and monitors turn-around times for projects.

Provides peer-review for other professionals of designs, reports and other documents.

Develops and presents verbal and written proposals, reports, interacts with owners, architects and/or consulting engineers, and prospective clients.

Makes professional and technical recommendations regarding project design and/or corrective measures.

Problem solves and determines compliance issue resolutions.

Participates in sales and marketing efforts in the region.

Pursues work on behalf of the services provided; prepares or coordinates for estimates and bids to be prepared for potential work, and is involved in other business development activities.

Performs client billing reviews.

Performs review of Profit & Loss Statement and monitors the department’s revenue and expense budgets.

Develops and monitors office budgets for revenue and expense, including percentages of billable time.

Attends and participates in manager’s meetings, other management meetings, strategic planning meetings, and establishing revenue goals and departmental/office budgets.

Develops and implements long-range strategic activities for the office.

Strives to see that the office accomplishes the stated Mission of the company, and that Atlas’ Values, Goals and Objectives are met, and demonstrates and personifies an attitude of professionalism, customer service, work ethic and the positive spirit for all employees in the office.

Minimum Requirements:
B.S. in Engineering required

Master’s degree in Engineering preferred

Bachelor’s or Master’s degree in a business related field preferred

Strong soils/geotechnical/civil background, OR

Strong construction and construction management background

Basic management and supervision training

Understanding of Business Math and Financial Statement analysis

Professional Geologist or Professional Engineering License, or ability and desire to obtain same

Other Requirements:
Thorough understanding of the CMT industry.

Ability to interact with individuals – ranging from other corporate and government entities, to construction management and field workers.

Good verbal and written communication skills and professional demeanor.

Ability to motivate others, and to inspire staff to reach for higher levels of personal and professional achievement, customer service and financial goals.

Ability to make and carry out (sometimes difficult) business decisions.

Ability to make project-related decisions with impartiality and integrity.

Ability to respond rapidly and decisively to situations, issues and problems.

Detail oriented, logical and analytical, able to solve problems.

Good organizational skills; ability to multi-task.

Ability to identify, plan and implement long-range goals.

Ability to garner the loyalty of both company employees and business contacts.

Working knowledge of state(s) and Federal Employment Law.

Computer literacy in Microsoft Office products (Outlook, Word, Excel).

Ability to read, comprehend and communicate highly technical information.

Blueprint reading and Specification interpretation.

Understanding of financial statement and budget analysis, and business math.

Understanding of human resources management and employment practices.

Strong work and business ethic; personal integrity; customer-service orientation.

Ability to “think outside the box,” in future planning and business development.

Amicable, work well with other employees and construction-related personnel as well as company and project management.

Other miscellaneous qualities:
Ability to drive safely and main alertness in varying driving conditions, including poor road conditions, long distances, in heavy traffic, and among heavy construction equipment and vehicles.

Ability to maintain safety consciousness at all times while working, driving, and on moving through construction sites and around heavy construction equipment and vehicles.

Atlas EEOC Statement

Atlas is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf