Purchasing Coordinator

Description

Atosa USA, Inc is a major manufacturer of commercial kitchen equipment, including everything from refrigeration, cooking equipment, to robotic fryers and more. For 10 years we have made a name for ourselves within the industry as a company that leads in innovation, in quality, and great service. Our company has an unyielding commitment to the society in which we operate and offers gratifying careers to self-motivated and talented individuals that can help us grow and set new standards in our field. We are actively recruiting the best and brightest candidates to join our company, and as a young and fast-growing company, we are presently searching for a new member to join our team. 

Job Description: 

This role involves tasks such as reviewing purchasing documents for accuracy, coordinating with vendors to ensure timely delivery of goods, and maintaining detailed procurement records. The Purchasing Coordinator also plays a crucial role in identifying opportunities for process improvement, implementing efficient workflows, and fostering positive relationships with suppliers. With strong attention to detail, excellent communication skills, and a proactive approach to problem-solving, the Purchasing Coordinator contributes to the smooth and effective functioning of the procurement function within the organization. 

Requirements

Responsibilities: 

• Review purchasing order documents meticulously, ensuring accuracy and adherence to pricing standards. 
• Engage with diverse vendors to validate document accuracy and promptly resolve any discrepancies arising from shipped orders. 
• Facilitate seamless communication by providing shipping documentation to branch locations and promptly addressing any concerns raised by branches. 
• Efficiently generate and process purchase orders from various vendors, ensuring accuracy. 
• Manage container receipt for branch locations, processing accounts payable invoices to vendors and finalizing landed costs for each order in the ERP system. 
• Coordinate with branch locations and freight forwarders to ensure timely delivery of shipments. 
• Ensure accuracy in vendor accounts payable ledgers to guarantee precise payment issuance after order receipt. 
• Review and expedite customs clearance by examining documents such as commercial invoices and bills of lading, minimizing delays or penalties. 
• Maintain comprehensive purchasing records by sorting, filing, and uploading purchasing documents to designated locations. 
• Identify opportunities for workflow optimization, implement automation tools, and cultivate productive relationships with suppliers. 

Qualifications: 

• Bachelor’s degree in Supply Chain Management, Business Administration, Management or related field.  
• Minimum of 2 years of relevant experience in purchasing, logistics, and imports preferred. 
• Proficient in prioritization, multitasking, and meeting deadlines within a dynamic work environment. 
• Exemplary attention to detail and accuracy in all tasks. 
• Outstanding written and verbal communication skills. 
• Excellent organizational and time management proficiencies. 
• Proficiency in Microsoft Word, Excel, and PowerPoint; experience with SAP preferred. 
• Fluency in both English and Mandarin preferred. 

*This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.