What are the responsibilities and job description for the Coordinator, Business/Admin Services position at Auburn University?
Position Details
Position Information
Requisition Number
S2355P
Home Org Name
Ritchey Endowment Income
Division Name
College of Veterinary Medicine
Position Title
Coordinator, Business/Admin Services
Job Class Code
DB04 (A-B)
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
Provides administrative support within a school/college or administrative unit to consolidate financial and business operations forwarded from various internal subordinate departments.
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!
Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn.
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
Essential Functions
1. Serves as liaison for departmental administrative support personnel to advising on policy and procedure relevant to business operations, budgeting, and human resources issues.
2. Coordinates daily business operations to include reviewing departmental financial transactions, budget change orders, payroll, and or travel vouchers.
3. Advises students, employees, and faculty on policies and procedures concerning operational issues related to business and financial operations.
4. Assists in developing and balancing the school/college/administrative unit’s total budget based on financial information gathered from subordinate departments.
5. Coordinates human resources processes to include recruitment of new employees and completing and reviewing personnel action forms
6. Prepares or coordinates the preparation of business and financial reports.
7. May be responsible for coordinating the purchase and/or maintenance of equipment and inventories.
2. Coordinates daily business operations to include reviewing departmental financial transactions, budget change orders, payroll, and or travel vouchers.
3. Advises students, employees, and faculty on policies and procedures concerning operational issues related to business and financial operations.
4. Assists in developing and balancing the school/college/administrative unit’s total budget based on financial information gathered from subordinate departments.
5. Coordinates human resources processes to include recruitment of new employees and completing and reviewing personnel action forms
6. Prepares or coordinates the preparation of business and financial reports.
7. May be responsible for coordinating the purchase and/or maintenance of equipment and inventories.
Minimum Education and Experience
Education Level
High School Diploma or equivalent
Field of Study
Years of Experience
4
Area of Experience
Experience in administrative and financial support service.
Requirements for Additional Job Levels
To qualify for Level II requires a high school diploma or equivalent plus 6 years of relevant experience. Experience must include at least 2 years at the preceding level or equivalent.
Alternate Minimum Education and Experience (If available)
Education Level
Indicated education is required; no substitutions allowed.
Field of Study
Years of Experience
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Area of Experience
Requirements for Additional Job Levels
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications
None Required.
Desired Qualifications
Desired Qualifications
This position is imperative to the operations of the research center. Knowledge of Access, Banner, Tiger Buy, Kronos. Job duties include accounts payable (pcard reconciliations, vendor vouchers, journal vouchers), travel reimbursements, payroll, access, processing donations of gift funds. Proficient in MS Word, Excel, Publisher, etc. COMPASS Certification preferred.
Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work is also desired.
Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work is also desired.
Posting Detail Information
Salary Range
$33,600 - $55,500
Job Category
Business/Accounting/Finance
Working Hours if Non-Traditional
City position is located in:
Auburn
State position is located:
AL
List any hazardous conditions or physical demands required by this position
Posting Date
01/24/2023
Closing Date
EEO Statement
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Salary : $33,600 - $55,500
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