Job Posting for Executive Assistant (Part-Time) at Auburn

Position Details

Position Information

Requisition Number	TES2178P
Home Org Name	Real Estate & Property Development
Division Name	SVP, Bus/Admin & Chief Financial Officer
Position Title	Executive Assistant (Part-Time)
Estimated Hours Per Week	12-16
Anticipated Length of Assignment	12 months
Job Summary	Are you an organized and detail-oriented professional with experience in legal support or executive assistance? We are seeking a dynamic Part-Time Executive Assistant to join our team. This role is ideal for candidates who have previously worked as a Paralegal or Executive Assistant to an Attorney, particularly those with exposure to real estate legal or property transaction. Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being: Assistance in the place of a regular employee who is absent for a specified period of time Additional assistance during periods of abnormal or peak workloads Assistance with special projects Seasonal work Emergencies If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. AU students are not eligible for TES.
Essential Functions	Scheduling and Calendar Management: Coordinate appointments, meetings, and travel arrangements for executives. Ensure efficient time management. Email and Communication Handling: Prioritize and respond to emails, phone calls, and inquiries on behalf of the executive. Document Organization: Maintain records, organize legal documents, and manage filing systems. Meeting Support: Attend meetings, take detailed notes, and prepare summaries or action items. Travel Coordination: Arrange travel logistics, including flights, accommodations, and itineraries. Research and Analysis: Research legal matters, real estate transactions, and industry trends. Administrative Tasks: Handle expense reports, invoices, and other administrative duties. Confidentiality: Maintain strict confidentiality regarding sensitive information.
Minimum Qualifications	Experience as a Paralegal or Executive Assistant to an Attorney, particularly those with exposure to real estate legal or property transaction. Expectations: Ability to manage multiple tasks, prioritize effectively, and meet deadlines. Accuracy in document preparation and data entry. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle confidential information with professionalism. Available to assist in the afternoons on select days each week.
Desired Qualifications	Previous work as a Paralegal or Executive Assistant in a legal or real estate context is highly desirable.

Posting Detail Information

Salary Range	$20.00-$30.00/hour
Work Hours	Days: varies, 3-5 days a week (Monday to Friday). Time: 12:45pm to 4:45pm
City position is located in:	Auburn
State position is located:	Alabama
Posting Date	02/28/2024
Closing Date
EEO Statement	Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply. AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal Postings	https://www.auemployment.com/postings/43706

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Executive Assistant (Part-Time)

Job Posting for Executive Assistant (Part-Time) at Auburn

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