Executive Assistant to Dean

Located 15 miles southeast of downtown Atlanta, Clayton State University offers employees a diverse environment which fosters both professional and personal development. The university is committed to cultivating an environment of engaged, experienced-based learning, enriched by active community service. Clayton State offers multiple Bachelor and Master Degree programs which currently enrolls over 6,900 students in challenging campus and on-line courses.

The campus is situated just 20 minutes from downtown Atlanta on 214 beautiful acres, making access to the metropolitan area a breeze. We’ve been named a Top Workplace in Atlanta by the Atlanta-Journal Constitution for six consecutive years. And we also were named one of 79 higher education institutions across the nation in The Chronicle of Higher Education’s list of 2017 Great Colleges to Work For.

Serve as the Executive Assistant to the Dean of the College of Arts and Sciences.

• Assist dean, assistant dean and associate dean with reports, correspondence and data collection.
• Provides administrative support to dean, assistant dean and associate dean.
• Purchase office supplies and equipment for dean’s office.
• Reconciles p-card expenditures for deans office.
• Maintains records and filing system for dean’s office.
• Make referrals to offices and provide assistance to students on university policies and procedures.
• Assist in the areas of program planning, budgets, annual reports, and document preparation.
• Manages a database of details of expenditures for dean’s office.
• Manages student assistants: hiring, training, evaluating, and scheduling.
• Assists Department Chairs with hiring, interviewing and training of all Administrative Assistants in College of Arts and Sciences (A&S).
• Coordinates the scheduling and communication of various meetings and events for the college and the Dean of A&S
• Maintains the minutes of all Executive Council and Faculty meetings in the College of A&S
• Other duties as assigned by the Dean, Assistant Dean and/or Associate Dean.

• The successful candidate will have a minimum of an earned BS.
• One year of related experience or a combination of education and experience.
• Knowledge of Microsoft Office 365 Suite and Banner System.
• Effective organizational and time management skills.
• Strong teamwork and multitasking skills.
• Ability to work independently with some management oversight and under firm deadlines.
• Ability to prioritize work assignments and work under general supervision.
• Ability to interact effectively with internal customers and external agencies
• Ability to communicate effectively in English, both orally and in writing.
• Final candidate will undergo an employment, credit and criminal background investigation

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.