Assistant, Events and Services

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date. If you are a current Austin Community College employee, please click this link to apply through your Workday account. Austin Community College is a public two-year institution that serves a diverse population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area. As a community college committed to our mission, we seek to recruit and retain a workforce that: Reflects the diversity of our community Values intellectual curiosity and innovative teaching Is attracted by the college's mission to promote equitable access to educational opportunities Cares about student success and collaborates on strategies to facilitate success for under-represented populations Welcomes difference and models respectful interaction with others Engages with the community both within and outside of ACC Commitment to Equity and Inclusion ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and underrepresented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes. ACC is proud to serve a diverse student body as an open-access and low-cost institution. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to our students' diverse cultures and socio-economic backgrounds. In 2017 our faculty adopted a Statement of ACC Faculty Values. This Statement affirms that ACC's faculty members value collaboration, service, agency, scholarship, inclusion, and teaching, all of which attest to our commitment to equity, diversity, and inclusion at the heart of our mission. Job Posting Title: Assistant, Events and Services Job Description Summary: Responsible for providing assistance to the Student Experience & Outcomes (SE&O) team. Assist with service and/or event offerings by carrying out tasks as needed for smooth delivery of services, high engagement, and efficient and successful event execution. Includes aspects of recruitment, assessing eligibility for participation, preparation, delivery, and follow-up activities. The SE&O department encompasses services for students associated with career, employer relations and job development, transfer, sports and athletics, career counseling, transformation coaching, student life, leadership development, digital fluency, and student government. Job Description: Description of Duties and Tasks Essential duties and responsibilities include the following. Other duties may be assigned. Provide support for Student Experience & Outcomes department’s in-person, hybrid, or virtual events by helping make arrangements for food, facility reservations, security, special equipment, event set up and clean up, parking, technical support, staffing schedules, and other similar activities as needed. Respond to inquiries from students, departments, or the general public regarding Student Experience & Outcomes (SE&O) events & services. Respond timely to calls and emails, provide event coordination support including online and virtual recruiting, and send communications to promote participation. Respond to inquiries from students, departments, or the general public regarding Student Experience & Outcomes (SE&O) services and events. Under the guidance of the event leader, may provide support by reviewing, processing, recommending, creating and/or approving vendors, employers, universities, student job postings, attendees, media, flyers, etc. Perform various data entry and clerical duties in order to maintain accurate records. . Support department staff to maintain, update, and expand databases as needed.. Support recruiting and follow-up efforts in-person and via online recruiting systems and survey methods. Provide in-person on-campus tabling support and/or virtual support during online events.Oversee student event check-in, answer phones, order supplies, support use of equipment, maintaining files, process mail, duplication, compile information packets, create forms, spreadsheets or promotional materials, and other projects as needed to support daily Career Services Employer Relations operations. Maintain calendars, bulletin boards, brochure racks, electronic signage, and other information areas with accurate and up-to-date information. Assist in a variety of virtual and in-person programming inclusive of job fairs, transfer fairs, sports events, networking events, Welcome Week, Riverbat Bashes, etc. Assists with processing on-campus visit requests from key stakeholders such as employers and universities. Ensure announcements for events, jobs postings, and other activities or opportunities for students are up-to-date and communicated through all appropriate channels. May serve as an active member of committees or work groups. Knowledge Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Office procedures and practices. Customer service techniques. Basic data collection procedures. Knowledge and understanding of underserved groups. Skills Must possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Effective interpersonal skills. Excellent oral and written communication skills. Maintain confidentiality of work-related information and materials. Provide quality customer service. Ability to quickly establish and maintain rapport. Effective organizational and planning skills with attention to detail and follow-through. Accurate data entry and file maintenance. Establish and maintain effective internal and external relationships. Maintain an established work schedule. Effective customer orientation when working with a diverse population. Technology Skills Demonstrated proficiency using standard office software applications, SE&O Services technologies, virtual meeting and presentation tools. Use a variety of spreadsheet, word processing, database, and presentation software. May also use social media, work with Canva, and update web pages. Required Work Experience Two years related work experience. Required Education High school diploma or educational equivalent. Other Preferred Qualifications Familiarity with serving diverse populations. Familiarity with issues related to equity and inclusion. Bilingual in English and languages common to the ACC student /community population to which services are provided. Reliable transportation as needed for local campus/regional/district area travel Physical Requirements Work is performed in a standard office environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 50 pounds. Safety Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices. Salary $20,800 Number of Openings: 1 Job Posting Close Date: January 18, 2023 Clery Act As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Disclaimer The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job. Job postings are removed from advertising at 12:00 A.M. on the closing date (e.g., at midnight on the day before the closing date). Come and Make a Difference with Us Working at ACC offers you an opportunity to be a part of an organization that truly believes in its mission of promoting student success and improving communities. We invite you to learn, explore and experience the many ways ACC promotes individual development and improves the overall quality of life in a vibrant, multicultural community. ACC is looking for people who value open, responsible exchange of ideas, individuals committed to integrity and exemplary standards, and candidates that value personal and professional ownership that generates accountability. ACC offers career employment opportunities as staff, administrators, full-time faculty, and adjunct faculty. When applying for a position that requires a college degree or certification from an accredited institution, request from the awarding institution official transcripts and send them directly to: ACC Highland Business Center Attention: E.M. Breedlove, Employment Manager 5930 Middle Fiskville Road, Austin, TX 78752 Photocopies or transcripts stamped "issued to student" are not accepted. Full-time faculty and staff employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D. ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only). Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law. Austin Community College prohibits discrimination, including harassment, against any applicant on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, veteran's status, disability, genetic information or any other basis prohibited by local, state, or federal law.

Salary : $20,800 - $0