ASSISTANT FIELD OFFICE MANAGER- Austin Industrial

Supervisory Responsibilities

N/A

Functional Areas of Responsibility

• Process and enter vendor/subcontractor invoices
• Enter timesheets
• Provide administrative support

Specific Duties and Responsibilities

• Receives, reviews and processes vendor invoices
• Takes delivery of goods and/or materials and ensures accurate reporting in accounting system
• Assist with onboarding employee-owners and maintaining accurate HR forms/records
• Ensures jobsite timesheets are entered accurately and timely
• Coordinates weekly payroll function.
• Reviews and enters pay requests from subcontractors in the accounting system
• Keeps track of Lien Waivers, Supplier’s Release, Notice of Intent to Lien, Mechanic’s Lien, Release of Lien
• Assists with periodic internal and external audits.
• Assist with various reporting requirements.
• Assists with record keeping, filing, and other administrative or clerical duties
• Performs various ad hoc requests.
• Maintains ongoing contact with various jobsites, regional offices, and departments to ensure achievement of organizational strategic goals.
• Ensures effective team coverage by cross training on various roles/responsibilities

Qualifications Required for this Position

Education – High school diploma

Experience

0 - 2 years’ experience in field accounting, finance, business or related field. Industry experience a plus.

Education

• High School or better

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)