What are the responsibilities and job description for the Travel Clerk position at Austin Peay State University?
The Travel Clerk is responsible for reviewing and processing travel documents, ensuring adherence to applicable regulations, processes, and guidelines. The Accounting Assistant will review travel expense reports, travel authorization requests, and related documentation, verifying accuracy and compliance with university policies. Additionally, the Accounting Assistant will provide guidance and support to travelers, assist in resolving travel-related issues, and maintain accurate records for auditing purposes.
Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 9,000 students and is located in Clarksville, Tennessee, a community of an estimated 166,000 people located approximately 40 miles northwest of Nashville, TN
Primary Duties and Responsibilities
Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 9,000 students and is located in Clarksville, Tennessee, a community of an estimated 166,000 people located approximately 40 miles northwest of Nashville, TN
- Review travel authorization requests, expense reports, receipts, University Corporate Card transactions, and other supporting documents for accuracy, completeness, and compliance with university travel policies and procedures.
- Ensure adherence to state and federal travel regulations, as well as internal travel policies, by conducting thorough reviews and audits of travel documents.
- Verify the accuracy of travel expenses, including transportation, accommodations, meals, and incidentals, by cross-checking against receipts, corporate cards, and applicable travel guidelines.
- Identify and resolve travel compliance issues and discrepancies by communicating with travelers and relevant departments, providing guidance on corrective actions, and ensuring timely resolution.
- Maintain accurate and organized records of travel documents, approvals, and supporting materials for auditing and reporting purposes.
- Prepare regular reports on travel compliance activities, including trends, findings, and recommendations for process improvements.
- Assist in developing and delivering training programs and workshops on travel policies, procedures, and compliance requirements to ensure awareness and understanding among university travelers.
- Utilize travel management software and systems to process and track travel documents, generate reports, and maintain data integrity.
- Stay informed about changes in travel regulations, industry best practices, and emerging technologies to propose improvements to travel policies, processes, and systems.
- Process payment for travel advances, invoices related to Enterprise, hotel reservations, individual and university memberships and any other vendors assigned.
- Perform other related duties as assigned.
- Knowledge of travel regulations and policies, accounting/bookkeeping, including federal and state guidelines.
- Excellent attention to detail and strong analytical skills to review and verify travel documents.
- Strong organizational and time management skills to handle multiple tasks and meet deadlines.
- Excellent verbal and written communication skills to provide guidance and support to travelers.
- Ability to work as part of a team.
- Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- High School Diploma or GED
- Minimum of one year previous experience in a professional office environment doing related work.
- Proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new software systems quickly.
- Strong organizational and time management skills to handle multiple tasks and meet deadlines.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong customer service orientation and interpersonal skills to interact effectively with travelers
- Familiarity with travel expense reporting systems and software is preferred.
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Posting Detail Information
Open Date
06/08/2023
Close Date
06/16/2023
Open Until Filled
No
Special Instructions to Applicants
Salary : $34,800 - $44,000
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