Job Posting for Executive Assistant, Senior Leadership Team at Authentic
What You’ll Do
We are looking for an experienced Executive Assistant to join our busy, hardworking, and successful team to give full executive-level support to several of Authentic's Executives. The Executive Assistant to Senior Leadership will provide comprehensive white-glove administrative support. To be successful in the role, you should have exceptional intellectual capability and resourcefulness, with excellent communication skills. You should also be professional, responsive and above all service driven. The Executive Assistant should have an organizational flair, as well as a strong eye for detail.
What you’ll be working on
Proactively manage and coordinate Senior Leaders calendar schedules.
Coordinate all travel, domestically and internationally for Senior Leaders, including assisting with obtaining passports and visas. Be available during off hours during international travel to assist with any adjustments that may arise.
Manage and schedule all global meetings, leadership meetings on-site and off-site including, phone and onsite interview management
Assist with preparing presentations for a variety of events
Compile data, research material and assist in coordinating activities for the executive staff.
Acquire necessary signatures and process invoices for Senior Leaders
Maintain expense reporting.
Liaison and coordinate for VIP guests, clients and customers to ensure their experience is stellar.
Handle miscellaneous administrative duties
Organize and participate in leadership staff meetings
Ad Hoc duties as assigned.
Must Haves:
Bachelor’s degree in Business Administrative Project Management, Business
3-5 years experience supporting Leadership in the Lifestyle, Entertainment, or Media Industry. (preferably in a startup space)
Ability to exercise independent judgement while handling multiple tasks.
Must have the ability to partner with various functions and exercise a high level of care for the customer, internal team members, and people experiences
Should have a continuous improvement mindset and strive improvements to processes, programs, and meetings.
Proficient in MS Office and Google Mail, Skype, Zoom
Strong knowledge of PowerPoint to create visually appealing and effective presentations, as well as proficiency in Excel for tasks such as data analysis, reporting
High degree of initiative, follow-through and organizational skills.
Ability to maintain confidentiality surrounding company materials and information
An "always-on" approach to work and your availability
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