Office Assistant

We are seeking a highly organized and responsible Office Assistant to join our growing organization. In this position, you will perform clerical tasks, emails and project coronations. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly.

Responsibilities:

• Perform clerical duties, including, but not limited to, mailing and filing correspondence, placing orders, and communicating with clients as well as vendors.
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Manage filing systems, update records, and organize documentation.
• Prepare and maintain inventory records and various documents.
• Coordinate and maintain records of various types.
• Perform general bookkeeping duties.
• Create and maintain electronic systems for records.

Requirements:

• High school diploma or associate’s degree.
• Experience as an office assistant or in a related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision.
• Great communication skills.
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Experience with administrative and clerical procedures.
• Able to type 35 wpm minimum.
• Strong customer service and office administrative skills.

Working knowledge of office equipment. Thorough understanding of office management procedures. Excellent organizational and time management skills. Analytical abilities and aptitude in problem-solving. Good written and verbal communication skills.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Benefits:

• Employee discount
• Paid time off

Schedule:

• 4 hour shift
• Choose your own hours
• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• Can you describe your experience with administrative tasks such as filing, answering phones, and scheduling appointments?
• What types of office software are you comfortable using? Can you give an example of a project or task where you had to use this software?
• How would you handle a situation where you had to manage conflicting priorities or tasks?
• Describe a time when you had to handle a difficult situation or difficult person at work. How did you handle it?
• How comfortable are you interacting with clients, vendors, and other office visitors?
• Can you describe a time when your organizational skills helped to improve a process or solve a problem at work?
• How do you manage your work when the office gets busy or hectic?
• What methods do you use to manage and organize digital and physical files?
• Can you describe a time when your role as an Office Assistant contributed to the overall goals of your previous employer?
• Do you speak any other language besides english?

Experience:

• office assistance: 1 year (Required)

Work Location: In person

Salary : $15 - $20