AP/AR Manager

 AP/AR Manager

Summary: Reporting to the Shared Services Director, the Interim AP/AR Manager is a hands-on role responsible for all accounts payable and accounts payable activities for the company.

Essential Responsibilities include the following. Other duties and special projects may be assigned.

Accounts Payable

• Manage daily activities and workload of accounting clerk.
• Ensure all invoices are processed in a timely manner.
• Work with purchasing and field employees to resolve exception invoices.
• Prepare weekly payment proposals and payment runs.
• Manage vendor inquiries & expectations in conjunction with cash availability.
• Assist with Pcard administration.
• Monthly close activities including reconciliations and accruals.

Accounts Receivable

• Oversee billing process to ensure all invoices are submitted properly.
• Work closely with the supervisors to ensure contract/invoice information is accurate.
• Ensure the AR team resolves invoice exception issues timely.
• Backup AP supervisor for cash applications for all incoming payments
• Work with AR supervisor to update collections processes to ensure timely resolution of past due invoices.
• Review customer account reconciliations to resolve unidentified deductions, credit balances, cash application issues, disputed items, return items or other customer grievances.
• Support Sales team with customer issues
• Work closely with sales and engineers to ensure strategic accounts are billed properly and maintain current agings.
• Responsible for month-end close of AR module including accruals and journal entries.
• Participate in various projects including systems updates and implementations.

QUALIFICATIONS

Required Qualifications:

• A minimum of seven (7) years of AP/AR experience preferably in a contract-based billing environment
• 3 to 5 years Management experience
• Large ERP experience (SAP preferred)
• Strong knowledge of Microsoft Office
• Intermediate level Excel knowledge, including basic lookups, pivot tables, and sorting & filtering.

Required Attributes:

• Capable of adapting to a changing environment (i.e., organizational, technological, etc.)
• Ability to meet required deadlines.
• Good oral/verbal and written communication skills
• Ability to communicate effectively.
• Good organizational skills
• Works well under pressure
• Open and willing to follow established procedures, while identifying potential improvements
• Detailed oriented.