What are the responsibilities and job description for the Executive Assistant position at B & D Builders LLC?
B&D Builders, LLC is the parent company of 5 entities. B&D Builders is a full-service custom builder with the experience and expertise in residential and commercial construction. Since 2000, our team of skilled designers and craftsmen have brought creativity and attention to detail to hundreds of buildings, from bank barns, horse barns, and equestrian arenas to party barns, event venues, and luxury homes.
CORE VALUES
- Christian-Like Attitude Always
- Build it Right or Not at All
- Innovative
- Hardworking
- Dedicated to Every Job
POSITION OVERVIEW
The Executive Assistant/Project Coordinator provides personalized & timely support for our leadership team, coordinates HR and Safety and manages all company events. The ideal person for this role will be a proactive/self directed problem solver with exceptional communication skills and a meticulous attention to detail.
RESPONSIBILITIES
- Perform administrative tasks for CEO, Owners & GMs when needed
- Prepare paperwork for New Hires & continue working with HR Consultant to develop HR Orientation Plan
- Manage executives’ calendars and set up meetings
- Enroll new hires in Healthcare and Simple Plan
- Remind GMs each month of 90 Day Reviews
- Book travel & accommodation arrangements for company related trips
- Plan and coordinate all company events (Annual Summer Picnic, Christmas Party, Quarterly EOS Offsite Meetings, etc.)
- Format information for internal and external communication – memos, emails & presentations
- Take minutes during meetings
- Coordinate Safety Program & Communicate with Safety Consultant to complete necessary tasks (ie: Risk Assessment To Do List, Safety Manual Revision, Training List updates & scheduling)
- Check with GMs on OSHA Recordables each Quarter
- Coordinate home purchases for the company when needed
- Manage Social Media for all 6 companies
- Coordinate special projects for Leadership Team
REQUIREMENTS
- 3-5 years of administrative experience
- 3-5 years of executive assistant experience
- Experience managing multiple calendars
- Experience booking travel
- Event planning experience
- Excellent written and verbal communication skills
- Computer software skills including Microsoft Office
- Exceptional organizational skills
- Discretion and confidentiality
- Good time management skills
- Handle projects & tasks without guidance
HOURS
- 24-40 hours per week
Job Types: Full-time, Part-time
Pay: $18.00 - $20.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Lancaster, PA: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 3 years (Preferred)
Work Location: Multiple Locations