Office Support Specialits

Reports to: CFO & Office Administrator

Purpose:

A Part-time office support specialist will be responsible for clerical support of a general nature with the

ability to cross over into various departments for B&H Contractors with honesty and integrity. As

an office support specialist, one must be detailed and reliable in handling accounts and

documents. A high degree of organizational ability is essential due to the great amount of

financial information and numbers.

The responsibilities for this position include active support roles in some capacity in the

following:

• Answering/Routing phone calls as needed.
• Provide purchase orders to jobsite locations as needed.
• Assistance with yearly insurance audits and compliance with customers.
• Collect all information needed to calculate bills for receivables
• Check data input in the accounting systems to ensure accuracy of final bills
• Prepare and send bills through various channels (mail, e-mail, etc.)
• Report activity to upper management
• Handling other financial documents
• Setup Drug Tests for employees
• Setup new hire and maintain existing hires in ADP Workforce now
• Reviewing weekly time for accuracy before invoicing.
• Assist with special projects to increase productivity
• Perform other duties as assigned

Depending upon current company workload and priorities, the office support specialist

responsibilities are subject to change. At times the workload at B&H Contractors can be intense.

A positive attitude and flexibility are essential to the company.

Qualifications:

Education & Licensing: high school diploma or equivalent; associates degree from an

accredited college or university preferred.

Experience: Four years or more experience in accounting or finance preferred or currently

pursuing degree.

Skills & Knowledge:

• Strong computer skills, Google Sheets, Quickbooks.
• Managing/Merging PDF Documents
• Easily adapt to using different software systems.
• Strong communication skills
• Ability to work well with others
• Strong work ethic
• Knowledge of accounting skills
• Attention to detail
• Organization skills
• Ability to work independently and efficiently with minimal supervision
• Ability to handle highly confidential information with sensitivity, tact and discretion
• Must be able to manage multiple priorities at the same time