Office Manager

Job Duties & Responsibilities:

• Compose and/or edit letters, memos, reports, procedures, etc. as required.
• Prepare and process day-to-day administrative items (i.e. Expense Reports, Timesheets, Personnel Action Reports, etc.) per Supervisor’s authorization.
• Maintain Supervisor’s calendar; schedule/confirm meeting dates, arrange travel, hotel, car reservations, etc.
• Review, code and process invoices for payment through Invoice Router.
• Work and follow-up with subcontractors/vendors to ensure paperwork submitted is completed timely and in good order. These include but are not limited to: contracts, insurance certificates, lien releases, change orders, and application for payments.
• Open and prioritize in-coming mail; distribute and/or process those items not requiring supervisor’s approval.
• Organize, file, copy, scan and maintain project documents, personnel files, records and correspondence in paper and/or electronic files.
• Greet and direct visitors to the project.
• Order, maintain and issue office supplies.
• Prepare closeout document binders.
• Perform additional responsibilities as directed by Supervisor(s).

Job Requirements:

• Requires good written and verbal communication skills.
• Must be able to work with all levels of construction workers as well as on-site subcontractors and management personnel.
• Efficient computer skills; experience with Excel is a must.
• Experience with certified payroll a plus.

Education

• High School or better

Behaviors

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)