Office Assistant

Office Assistant

Baar & Lichterman, pllc

Grandville, MI 49418

Job details

Pay Rate

$15 - $17 per hour

Job Type

Part-time (initially), moving to full-time for the right candidate

Qualifications

• High school diploma (required)
• Strong administrative, organizational, and interpersonal skills (required)
• Prior experience working in a law office, court, or other area of the legal field (strongly preferred)
• Prior office experience (preferred)
• Prior experience working with highly confidential information (strongly preferred)
• Microsoft Word: 2 year (preferred)
• Microsoft Excel: 2 year (preferred)
• Proficiency with websites and web applications: 2 years (preferred)

Full Job Description

About this position:

• This is a part-time position (initially 24-28 hours per week) on site in our small law firm. Promotion to full-time anticipated for the right candidate.
• This is an entry level position.
• The job title in our firm is Office Assistant. The focus is on general office administrative tasks and assisting with legal matters.

Your roles are to:

• Support the office manager and staff with documentation, filing, organization, and general office tasks.
• Answer phones in a professional and kind manner and return calls promptly (as needed).
• Welcome clients to our office and assist with meeting needs (e.g., beverages, snacks, technology preparation, etc.).
• Assist with ensuring data integrity of firm’s practice management system.
• Processing daily mail.
• Assist with calendar management.

About Us:

• Baar & Lichterman, pllc is a well-respected law firm located in downtown Grandville, Michigan, serving all West Michigan (and beyond).
• We pride ourselves on providing exceptional client service and high-quality legal services in the areas of business, estate planning, real estate, and civil litigation.
• Our clients most enjoy working with us because of our unique combination of legal knowledge, practical application of that knowledge, and down-to-earth service-focused relationships.
• We are a small, tight-knit team that enjoys working together in a relaxed and comfortable atmosphere while maintaining exacting standards professionally. We take our work very seriously but laugh at ourselves often.
• We strive for continual improvement; “the way it’s always been done” and “good enough” are not part of our firm’s vocabulary.

About You:

• You are easy to get along with and enjoy a good laugh, yet highly organized, detailed, and professional when serving others.
• You respect and adhere to absolute confidentiality. By applying you are agreeing to submit to background checks as a condition of employment.
• You have a “can do” attitude.
• You are a critical thinker who asks insightful questions, proofreads cautiously, anticipates potential risks, and catches mistakes before they are permanent.
• You do not focus on just finding problems – you like to provide solutions to the problems.
• You are articulate, poised, and confident in your spoken and written communications.
• You are at ease communicating directly with all clients.
• You have excellent organizational and time management skills. You independently juggle multiple time-sensitive projects with accuracy and precision. You triage confidently to prioritize a large, steady volume of tasks. You are a flexible thinker who quickly and easily adjusts to the frequently changing priorities and deadlines inherent in this line of work. You complete projects with minimal supervision and are comfortable asking clarifying questions and for help as needed.
• You remain courteous and peaceful, even in the middle of a “storm.”
• You are professional yet have a good sense of humor so that work is fun even when it’s hard.
• You are consistently punctual, reliable, dependable, and able to work your set hours to support our interdependent team, maintain consistency of scheduling for our clients, and follow your work through to timely completion respecting deadlines and keeping promises.
• You use and appreciate a direct, open, honest communication style. You ask questions rather than making assumptions. You are receptive to and compassionately offer feedback and constructive criticism intended to facilitate individual and team growth. You don’t take things personally.
• You like to be part of a team and share new ideas as well as consider them.
• You embrace technology and are an experienced user of PCs, the Microsoft Office suite, mobile, and other technological devices and software.
• You are creative, curious, and looking for ways to improve processes and services. You appreciate a true entrepreneurial spirit with a growth mindset. The idea of being an integral part of writing our firm’s next chapters excites you.

Salary:

Competitive compensation commensurate with that of other similarly situated small firms and based on the experience and demonstrated skills you will contribute to our firm.

How to Apply:

• Submit your resume and a cover letter explaining why you are the right person for this particular position in our law firm no later than February 3, 2023.
• Do not contact our office to inquire as to the receipt or status of your application. We are unable to respond personally to every application. We will contact you directly should we wish to schedule an interview.

Company’s website: www.baarlegal.com

Company’s Facebook page: www.facebook.com/BaarLichterman/

Job Type: Part-time

Pay: $15.00 - $17.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Grandville, MI 49418: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

Salary : $15 - $17