Accounts Payable Specialist

TO BE CONSIDERED FOR THIS POSITION PLEASE APPLY ON OUR WEBSITE AT:

https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=77089&clientkey=5BBF6D6683C806284FEA2C9ADFAF7B66

General Purpose:

The Accounts Payable Specialist is responsible for monitoring the outflow of capital for Babcock Center. This position provides general support as needed to the finance team.

Job Duties

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Reviews, enters, and prepares invoices for weekly check runs.
• Prepares checks for distribution to vendors.
• Records, processes, and tracks various weekly, monthly, and annual expenses and required receipts.
• Reconciles various weekly, monthly, and annual expenses.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Creates requisitions as needed.
• Creates, enters, and scans various documents including but not limited to; invoices, data sheets, Excel, and Word documents, as needed.
• Assists with audits as needed.
• Assists with internal and external mail distribution.
• Assists with office supply orders.
• Handles data entry and input functions into spreadsheets and software systems as needed.
• Contributes to team by participating in cross training for various positions to provide consistency in services and processes in the absence of finance staff members.
• Actively participate in the implementation of financial processes within the Finance Department.
• Identifying opportunities for efficiency and improvements in processes, systems, and reporting through independent investigation and research.
• Other duties as assigned.

Qualifications:

• High school diploma or GED required, associates or bachelors from an accredited college or university preferred.
• 1-2 years of experience with accounting, finance, and/or account payable or similar preferred.
• Knowledge of Financial Edge (Blackbaud) Accounting Software preferred.
• Proficiency with the Microsoft Office Suite including Outlook, Word, Excel, and PPt.
• Excellent verbal and written communication skills.
• Exceptional organizational skills.
• Proficiency with internet functionality and usage.
• Proficient with telephone skills, filing procedures, and other general clerical duties.
• Ability to maintain courteous and effective communication

Working Hours:

The Accounts Payable Specialist is expected to work 40 hours per week; Typical hours are 8:00am-4:30pm however, this person must be willing to work a flexible schedule to conduct agency business when necessary. Employee should be able to work overtime if need arises.

Working Conditions:

Works in well-lighted and well-ventilated office area. Sits, stands, and walks during workday. Subject to working relationships with all employees of Babcock Center and other program staff.

Supervision:

The direct supervisor for the Accounts Payable Specialist is the Accounting Manager.

Typical Physical Demands:

Sitting, standing, bending, stooping, reaching, frequent lifting, and manual dexterity sufficient to operate standard office machines. Must have normal range of hearing and vision.

Typical Mental Demands:

Must be able to deal with stress associated with fast-paced work environment and multi-tasking. Formulate decisions and act upon them. Adapt to changing work situations. Grasp and apply new ideas. Communication with various personalities at all levels.

Hazards/Potential Hazards:

Cleaning chemicals, ergonomic hazards: static postures, repetitive motion, trip hazards such as file drawers and electrical wires video display terminals.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• West Columbia, SC 29170: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Work Location: One location