Executive Assistant

Job Description
BAE Systems is seeking an Executive Assistant to join our Minuteman Sustainment team for an exciting opportunity to support the readiness and sustainment of the US Air Force Intercontinental Ballistic Missile (ICBM) program. In this role, the Analyst focuses on administration operations supporting the ICBM Infrastructure Division Chief, and Division leadership, highlighting areas of clerical, logistical and administrative skills. This is an exciting opportunity to get into the Defense industry!

Responsibilities include:

• Clerical/logistical/administrative skills
• Track and manage Defense travel systems and performance evaluation system timelines
• Records management following federal requirement to include civilian timekeeping
• Manage personnel notification, alert and recall rosters and organizational chart maintenance
• Monitor assigned tasks as required
• Handle U.S. Postal Service drop off and pick up
• Arrange meeting logistics for the Division
• Schedule phone/video teleconferences, printing documents, IT support requests
• Manage and automate calendars for Division leadership
• Greet office visitors, screen/direct phone calls and submit visit request to security offices
• Prepare/review/edit documentation for signature, draft memos, perform quality control on award nominations
• Manage office supplies, coordinate on maintaining Division supplies

Required Education, Experience, & Skills

• 5 years of professional working experience
• Strong experience with Microsoft Office programs
• Previous experience working in a fast-paced environment with varying personalities across all functions
• Strong clerical aptitude as well as excellent written and verbal communication
• Must be willing to travel 25%
• Strong clerical aptitude as well as excellent written and verbal communication

** Please note that pursuant to government requirements, this specific position requires US citizenship

Preferred Education, Experience, & Skills

• Strong clerical aptitude as well as excellent written and verbal communication
• Experience preparing professional documentation for reporting to upper management
• Ability to engage and collaborate in team-oriented environments
• Proficiency with Microsoft Office, Adobe Acrobat, Excel, Access and share point
• Current or recent (less than 2 years) DoD security clearance Secret or higher desired

Pay Information
Full-Time Salary Range: $64440 - $109530

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.


About BAE Systems Intelligence & Security
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do—from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.

Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.