What are the responsibilities and job description for the Payroll and Benefits Manager position at Bakerly Barn LLC?
Description
About our company:
Bakerly, a happy family-owned company, is proud to be home to one of the fastest-growing brands in the US food industry! We are a baked goods manufacturer that emphasizes delicious, premium, and authentic recipes using only the very best ingredients. Our offices located in Miami, FL, Easton, PA, and San Antonio, TX, will make you feel right at home. Please visit our website to learn more about our delicious French crêpes, golden croissants, fluffy pancakes, and our large range of outstanding French brioches.
Job Description:
Scope – Purpose of the position
The Payroll and Benefits Manager oversees the company’s payroll and benefits functions, managing a Payroll Administrator who handle the day-to-day processing of payroll. This role focuses on ensuring compliance, process optimization, to enhance the overall efficiency of payroll and benefits administration. This position reports to the CFO and works closely with local HR managers at all three company locations.
Responsibilities:
Payroll Management:
Oversee the preparation and processing of bi-weekly/semi-monthly payroll for all employees.
Ensure accurate calculation of wages, overtime, bonuses, deductions, and taxes.
Manage specific payroll preparation and processing
Manage the Payroll Administrator, ensuring efficient and accurate completion of operational tasks.
Ensure compliance with all payroll-related federal, state, and local laws and regulations.
Benefits Administration:
Oversee the administration of employee benefits programs, including health, dental and vision insurances, retirement plans, wellness programs, and other company-sponsored benefits.
Coordinate with benefits providers to ensure accurate and timely enrollment, changes, and terminations.
Prepare and oversee annual open enrollment and other benefits-related activities.
Stay current on benefits trends and make recommendations for program improvements.
Coordinate with the Payroll Administrator and local plant management to ensure accurate and timely processing of worker’s compensation claims.
Act as the primary liaison between the company, employees, insurance providers, and legal representatives during the claims process.
Monitor the status of claims and work to resolve any issues that arise, ensuring compliance with all relevant regulations.
Ensure consistency with elections and contracts while managing invoice payments and reporting to the CFO.
Compliance and Reporting:
Ensure payroll and benefits operations comply with federal, state, and local regulations, including FLSA, ACA, and ERISA.
Manage relationships with external auditors and facilitate payroll’ insurance and benefits audits.
Oversee the preparation and submission of required reports and filings, such as tax filings and benefits reporting.
Conduct regular audits of payroll and benefits processes to maintain accuracy and compliance.
Assist with compiling information monthly to monitor Key performance indicators.
Oversight:
Ensure payroll and benefits systems are properly maintained and utilized effectively by the team.
Serve as the primary point of contact for escalated payroll and benefits issues, providing resolution support as needed.
Develop and implement payroll and benefits policies in alignment with company objectives.
Analyze current payroll and benefits processes and recommend improvements to enhance efficiency and compliance.
Monitor industry trends and regulatory changes to keep payroll and benefits practices up to date.
Identify and implement opportunities for process improvements within payroll and benefits administration.
Lead employee education initiatives on payroll and benefits topics, ensuring staff is informed about available programs and resources across all sites.
In addition to the specific duties outlined, you may be required to perform other tasks and responsibilities as deemed necessary by your manager. These tasks will be relevant to your role and within the scope of your area of expertise.
Requirements
Bachelor’s degree in human resources, Accounting, Business Administration, or related field.
Minimum of 5 years of experience in payroll and benefits management, with supervisory experience preferred.
Strong understanding of payroll and benefits regulations and best practices.
Proficiency with payroll and benefits software, knowledge of Paylocity is a plus
Excellent communication, and problem-solving skills.
Certified Payroll Professional (CPP) or a similar certification is a plus.
Occasional travel may be required
Job Type
Full time – In office 5 days
Location
Easton, PA
Benefits and perks
Competitive salary and performance-based bonus incentives.
Comprehensive health, dental, and vision insurance packages
Employer-paid life insurance and flexible spending accounts (FSA).
Generous PTO policy and 10 paid holidays per year
401k plan
Continuous career growth opportunities as we expand our operations.
Training opportunities to support your career development.
Values-driven culture that celebrates teamwork and mutual respect.
Our motto: Company don’t succeed, people do!
We are committed to ensuring a diverse and inclusive workplace, free from discrimination. Our recruitment process is based solely on individual qualifications and skills, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We adhere to all applicable laws and regulations regarding non-discrimination in employment.