What are the responsibilities and job description for the Accounts Coordinator position at Balfour Beatty Investments - North America?
About the role
The Accounts Coordinator s role is to review, process and discuss accounts payables and receivables and provide Operations Lead support in financial reviews and audits.
What you'll be doing
- Purchase orders (PO): Review status such as order dates and receive dates.
- Invoices: Collect, review, and process for payment. Ensure invoice details match purchase order details. Post invoice batch(s) in Yardi, weekly and monthly.
- Communicate with vendors and internal team members on PO/Invoice details and ensure accuracy and compliance with company policy.
- Added for consideration:
- Manage AP using YARDI accounting software and other programs as applicable
- Processing, to include reconciliation, of AP for vendors and other entities
- Auditing purchase orders, prices, terms of payment, and additional charges (change orders, fees, deductions)
- Establishing and maintain current vendor relationships and using proper policy and procedures to add new vendors
- Communicate with on-site management and residents to resolve rental rate issues
- Post and review rental payments daily.
- Review and secure confidential documents such as Military Orders, Pay Statements, Banking Information and Dependent Statuses.
- AP: Review vendor, price, itemization data and ensure all areas of purchase orders are filled completed. Inspect PO General Ledger accounts are properly coded.
- AR: Communicate with Management Team on rental rate issues, Yardi data or other data that pertains to financial status of a Resident.
- Move In: Review lease for familial status, signature, and proper lease charges; review pay statements, if available, and Military Orders to confirm rank, status, and duty location.
- Move Out: Review BAH reconciliation forms, charge sheets and other related charge files. Ensure proper charges are created and update ledgers. Process deposit accounting and ensure all charges and credits are accurate.
Typical Physical Demands: Regularly use hands to manipulate tools, controls, phones, and computer keyboard. Frequently stand, reach with hands and arms, climb, balance, and stoop. Sit and stand to do clerical work. Regularly lift and move office supplies up to 20 lbs.
Work is performed in an office. Employee frequently interacts directly with community management, facilities management, residents and other staff members during the workday.
Who we're looking for
- High School Diploma or GED
- Minimum of 1 year experience in an administrative, customer service, or accounts payable/accounts receivables role
- Customer relations
- Strong communication skills
- Microsoft Office: Excel proficient
- Yardi Property Management Software is a plus
- Possession of a valid state issues driver s license and safe driving record are required
Benefits: Discretionary bonus, health/life insurance, retirement plan/401K contributions, paid time off, short-term disability, parental leave.
Why work for us
Grow. Succeed. Lead. Join the team delivering the best in residential real estate.
When you join Balfour Beatty Communities you join a growing company at the forefront of the exciting, fast-paced residential real estate industry. With an extensive portfolio of property locations throughout the United States as well as Regional Operating Centers and a large-scale corporate team, you ll find ample opportunity and a variety of career paths here.
Our mission is clear: we deliver the quality communities people are proud to call home. We create exceptional living experiences by managing our communities with a relentless commitment to customer service. We believe we can only be successful if we always put people first, do the right thing, and deliver on our promises. This shared commitment guides our employees, provides a clear framework for making the right decisions and forms the foundation for our continued growth.
We are committed to the professional and technical development of every Balfour Beatty Communities employee. We deliver on this commitment by fostering a culture of learning and growth that provides a variety of development opportunities for our employees, including online, classroom and on-the-job programs.
Balfour Beatty Communities is all about delivering exceptional living and that starts with our employees. We offer a comprehensive benefits package that includes a variety of health care options, retirement benefits, paid time off and many more services and programs aimed at ensuring total employee wellbeing.
About us
Balfour Beatty Communities is a diversified real estate services company delivering acquisition, management and renovation services in the multifamily, student and military housing sectors. An innovative leader in the industry for more than 20 years, our residential portfolio currently consists of more than 50,000 units and $6 billion in real estate assets under management. Since our inception we have developed or renovated more than 31,000 units with a total value approaching $4 billion.
Our reputation is built on the hallmarks our clients, partners and residents have come to rely on: deep industry expertise, industry-leading practices, consistent results and an unwavering commitment to exceptional customer service.
Balfour Beatty Communities is part of Balfour Beatty Investments and Balfour Beatty, plc, an international group that finances, develops, builds and maintains infrastructure assets.
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