Medical Records/Health Information Coordinator

Are you looking for a new career? Ballard Center is looking for a Medical Records/Health Information Coordinator to join our excellent team!

Pay: starting at $29 an hour and up!

POSITION SUMMARY: Manage patient health information by ensuring patient records remain accurate, complete, current, confidential, and are compliant with federal and state regulations, HIPAA, and GHC policies and procedures. Ensure accurate and current diagnostic coding to assure appropriate billing first time, to minimize accounts receivable and improve cash flow.

RESPONSIBILITIES/ACCOUNTABILITIES:
1. Maintains the Diagnosis List/Sheet in the electronic system. Performs ICD coding as trained and in consultation with Nursing/Clinical Reimbursement Coordinator (CRC) or Clinical Care Manager (CCM).
2. Creates medical record for all new admissions, as directed by Director of Nursing (DN) or designee.
3. Maintains accurate order of open records, paper and electronic by: 3.1 Filing forms, 3.2 Thinning records, 3.3 Notifying physicians of need to sign admission/monthly orders and Medicare Certifications in a timely manner, 3.4 Monitoring quality control documents, as directed by DN or designee.
4. Performs routine audits of medical records upon admission, throughout the stay, and discharge to monitor compliance with policies regarding documentation, physician visits, timeliness, etc.
5. Maintains forms/office supplies inventory, as directed by DN or designee.
6. For centers with Medication Administration Records (MARs) and Treatment Administration Records (TARs) supplied by pharmacy, communicates with the pharmacy in reference to additions/deletions of patient MARs/TARs and other pharmacy-supplied forms.
7. Process medical records requests.
8. Maintains closed records in accordance with Company policies and procedures. 8.1 Obtains all appropriate departmental and physician signatures on discharge charts within 30 days of patient discharge.
9. Responds to telephone inquiries concerning medical records and may respond to correspondence, as directed by center management.
10. Performs other duties as requested.

EDUCATIONAL/VOCATIONAL REQUIREMENTS:
1. High school graduate or equivalent.
2. Experience with ICD coding preferred
3. This position requires that the employee is able to read, write, speak and understand the spoken English language to ensure the safety and wellbeing of our patients and visitors at the work site when responding to their medical and physical needs.
4. Able to communicate effectively with patients, family members, staff and external requestors of medical records and/or information
5. Sufficient computer skills to perform duties
6. Verification of the TST (tuberculin skin test) and results as required by state law and in accordance with Company policy; if required, the TST will be administered at the work site
7. Successful completion of the Company training program upon hire to position

THE MUST HAVES:
1. Must have knowledge of medical and anatomical terminology
2. Must have knowledge of computer programs and coding for diagnosis
3. Must have knowledge of filing systems
4. Must have knowledge of rules of English grammar, spelling, and punctuation
5. Must be organized, detail oriented, and able to prioritize multiple tasks with accuracy
6. Must possess the ability to positively interact with personnel, patients, family members, visitors, government agencies/personnel, and the general public.

Equal Opportunity Employer
All qualified applicants will be considered for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, veteran or disability status, or any other characteristic protected by law.

Pay Transparency Statement
Compensation for roles varies depending on a wide array of factors including but not limited to the location, role, skill set and level of experience. As required by state or local law, we provide a reasonable pay scale to include the hourly or salary range that we reasonably expect to pay for roles, as stated above.