Payroll & HR Assistant - Ballast Hospitality

PAYROLL HR ASSISTANT JOB DETAILS

OUR EXCITING WORK ENVIRONMENT

Ballast Hospitality is a restaurant management company based in the culinary city of Charleston, South Carolina. Founded in 2015, it is more than just a concept development and management company. Ballast Hospitality prides itself on being an industry leader with a foundation built upon unparalleled customer service standards, setting and exceeding industry standards within the hospitality and foodservice industries, hiring the industry’s best front-line talent, implementing successful programs, and processes, and delivering impressive guest satisfaction with ease. Ballast Hospitality currently employs and contracts 100-110 individuals between our South Carolina and USVI operations.

The ideal candidate is a practiced problem solver, detail-oriented, maintains a calm demeanor under pressure, persists to get the job done, and enjoys working alongside a large team to improve performance and increase profits. This is a fantastic opportunity for anyone looking to take the next step and get their foot in the door with a fast-growing company.

THE OPPORTUNITY

The Payroll Human Resource Assistant position will focus on concept-specific bookkeeping, including payroll, verifying reports, and onboarding employees. Office-admin duties will include miscellaneous duties as applicable. This position will be part-time [5 hours per week] and will focus on a variety of payroll and human resource-related tasks. more than just a data entry position. Additional concepts may be included in the scope of work as they arise.

RESPONSIBILITIES

• Assistant to the Director of Human Resources and Accounting Manager.
• Review and verify Daily Worksheets to complete the tip sheets.
• Pull, print, cross reference, and audit that all information is correct on the Daily Worksheets.
• Review time entries, clock-ins, and positions are all correct for all concepts.
• Ensure Tips are allocated correctly.
• Verify that Daily Worksheets match what is in Toast.
• Communicate with concept Managers to verify any discrepancies/unknowns.
• For USVI companies, verify Daily Worksheet and complete Tip Sheet.
• For US Companies, verify that the Tip Sheet is correct.
• At the end of each period, take the information from Tip Sheets for each concept and into the information into the spreadsheet that tracks data for form AD-27.
• Responsible for pulling weekly Labor Summary reports and saving them into Dropbox.
• Handle administrative & accounting duties; including day-to-day office tasks, communications, and accounting activities.
• Ensure accurate and consistent financial reporting [daily, weekly, monthly].
• Meet regularly with Director of Human Resources Accounting Manager.
• Responsible for sending all New Hire Paperwork for hourly employees for all concepts through HR software, Bamboo.
• Responsible for delegating out Onboarding tasks via Bamboo to new employees, managers, HR, and accounting.
• Verifying all New Hire Paperwork is complete and communicating with new employees and concept managers.
• Input New Hire information into payroll software, ADP.
• Complete special accounting-based HR related projects as assigned or necessary for the success of the company.
• Constantly evolving & contributing to the Ballast Hospitality Team by refining processes and bringing valuable ideas to the table for improved company & concept growth.
• Complete job responsibilities and performance objectives in a timely and efficient manner in accordance with Ballast Hospitality’s standards. Perform other duties and responsibilities as required or requested.
• Keep Ballast Hospitality promptly and fully informed of all issues and take prompt direct action where necessary.

QUALIFICATIONS

• Honesty, integrity, self-discipline, initiative, leadership ability, detail-oriented, and outgoing nature.
• Ability to prioritize while handling multiple projects.
• Exceptional communication skills, both spoken and typed.
• Strong analytical skills; ability to define problems, collect data, establish facts, draw valid conclusions and make sound recommendations.
• Skilled in mathematics, time management, and typing.
• Must work well with others, and be receptive to direction from peers & supervisors.
• Ability to manage multiple accounts, make recommendations on improved workflow, and audit information for accuracy.
• Ability to work [5] hours a week. Hours to be set & determined by management and maintained on a consistent schedule on a weekly basis.
• Familiar with Microsoft Excel & Microsoft Word. Able to create, manage & manipulate spreadsheets.
• Able to create & manipulate word documents, as needed.
• Ability to manage multiple business email accounts and calendars.

WHO WE ARE

We believe in living our values, some of which are:

• Without integrity, all else fails.
• We believe in the ongoing training and development of our staff, and see it as a worthy investment in the future of the company.
• Without creativity, there is no innovation.
• We believe that only a happy and professional staff can give the level of personal service we demand.
• We believe in providing legendary service – the unique and powerful sort of personal care and attention that our guests tell stories about.
• We expect to work hard, exude professionalism, and have fun in the workplace - simultaneously.

Ballast Hospitality is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status.