What are the responsibilities and job description for the Senior Program Analyst position at Ballyhoo Media?
Welcome to Ballyhoo!
Here at Ballyhoo Media we are the industry leader in water-based media. We're an energetic startup looking to add entrepreneurial self-starters to our fast-growing team. Our team at Ballyhoo is dedicated to our mission to enhance the waterways! We do this by continuously finding innovative and breakthrough mediums for advertising, entertainment, and collaborative experiences for our community. Our goal is to provide interactive canvases to the landscapes of America's waterfront cities, creating lasting and memorable campaigns for our clients, including Disney, Amazon, Smirnoff, Anheuser Busch, HBO, Twitter, and more!
Position Summary
The function of the Sr. Program Analyst is to provide analytical advice and strong support to the PMO of Ballyhoo Media. The role is to project manage and work through issue identification, analysis and communications within the Operations department. This role will also support the Ballyhoo brand in delivering and managing all aspects of project planning, tracking and status reporting. This role will also streamline existing reports or create new ones as needed. Additionally this role is responsible for consulting with internal and external stakeholders across various departments and with external partners and vendors to independently gather, analyze and report data for recommended courses of action. Projects assigned are typically top priority, high profile, and multi-departmental initiatives for the organization and this require continuous communication and interaction.
Essential Duties & Responsibilities:
- Manage and analyze a portfolio of system, brand , project and campaign reports, providing trend analysis and developing recommendations on preventative, corrective and new courses of action if needed
- Participates in the study of company needs and current performance to determine optimal working procedures and systems and to identify areas of improvement and efficiency on assigned projects
- Help in developing ways to stream-line business practices and make a more efficient data driven organization
- Support the business analytics strategy
- Project coordination and support for development, tracking/monitoring and reporting of large size campaigns, events, haul out projects, sometimes simultaneously, from inception to completion, ensuring on-time, on-budget delivery.
- Assisting in client success through support in form of issue identification, objective analysis and communication of areas and subsystems.
- Adapting the work approach according to changing priorities
- Conducting standardized, analytical and frequent reporting on haul out projects and developing required processing methods for communicating and visualizing various project status to extended teams and executive management.
- Identification and proactive search of data sources, shipyards, suppliers, and business partners. Consult with Marine Operations and Ballyhoo departments to ascertain and define needs and solutions.
- Develop tools to help Ballyhoo in forward-looking and planning.
- Track total remaining work and project progress against milestone plans
- Establishing, driving and leading regular meetings between involved parties (attendees, agenda, and action logs) and drafting communications of project status based on pre-defined templates.
- Best practice definition and sharing to other departments throughout the company
- Performs vendor consultations/facilitations to monitor progress and ascertain and define needs or problem areas and obtain solutions.
- Supports project teams in collection of quantitative/qualitative statistics, performs basic numerical analysis (Financial and statistical)
Performs other duties as required. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.
Financial Responsibilities:
- Responsible for working with the finance/accounting team to create and manage overall project budgets.
Qualifications:
- Bachelor degree or above with a concentration in Industrial Engineering, Economics, or a closely related discipline.
- Experience: 2-3 years of relevant work experience in business development, analytics, operations or finance.
What would make YOU successful in this role?
- Strong communication skills and proven experience in collaborating with a small to medium size team of professionals.
- Solid written and verbal communications skills; particularly within a multicultural environment. Clear and precise communication with all levels of the organization are essential.
- Excellent interpersonal skills with the ability to coordinate efforts of and get results
- Excellent organization and presentation skills.
- Ability to multi-task and manage multiple projects or initiatives in a fast-paced environment.
- Solid understanding of accounting rules for expense activities
- Detail oriented with excellent spreadsheet modeling skills.
- Software: Proficiency in Monday.com, Google suites, MS Word, Excel, PowerPoint, Projects and Visio required.
Physical Demands:
The physical demands described here are representative of those requirements employees must meet to perform the essential functions of this job with or without reasonable accommodations. While performing job functions the employee is regularly required to sit, and stand, write, review and type reports, compile data, operate a pc, communicate, listen, and assess information. The employee may move about the office complex, may travel to other office locations and may lift, push, pull or move 10-15 pounds. The employee is occasionally required to walk to the dock, ascend and descend the boats. This position may regularly travel domestically. Visual requirements include distant, close and color vision, and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job with or without reasonable accommodations. The environment includes office locations, and/or moving inside/outside the office. A high noise level is possible if visiting boats or offsite locations. Personal protective equipment will be provided as needed in these situations.
Health Benefits:
Available to potential candidates.
Retirement Benefits:
Available to potential candidates.
