Transportation Representative

BALTIMORE COUNTY PUBLIC SCHOOLS

JOB TITLE: Transportation Representative

GRADE: 07/ESPBC

REPORTS TO: Transportation Business Manager

STARTING SALARY: $21.92 to $36.24 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC, 2021-2022 Effective July 1, 2021)

DEFINITION: Performs a variety of specialized administrative and clerical duties in support of the Transportation, Business Management unit. Administers and tracks data and documentation related to the personnel management and personnel actions for the Office of Transportation staff. These include such transactions as hires, transfers, demotions, adverse actions, employee disputes and terminations. Assists with drug and alcohol testing and the standardization of documentation for all Standard Operating Procedures. Performs other duties as assigned.

EXAMPLES OF DUTIES:

Serves as the liaison and first point of contact between the Office of Transportation and offices within the Division of Human Resources.

Coordinates with supervisory staff to provide guidance and direction on HR matters to ensure the appropriate process is followed and documentation is maintained for new hires, transfers, progressive discipline, performance appraisals, and terminations.

Maintains records related to number of staffing allocations, vacancies, and location of vacancies for Office of Transportation personnel.

Processes documents for driver and attendant trainees who pass or fail to complete the certification and training program. In collaboration with supervisors and human resources oversees the process of all documents related to personnel actions.

Assists with the review and comprehensive analysis of discipline and dispute cases to identify potential regulatory violations. Independently drafts required correspondence related to the discipline, disqualification, or termination of Office of Transportation employees.

Maintains and secures confidential records and files related to discipline, disqualification, or termination of Office of Transportation employees.

Maintains, tracks, and monitors Office of Transportation employee disciplinary caseload. Facilitates and follows up with supervisory staff and the Office of Employee Dispute Resolution to ensure that disciplinary cases are closed appropriately and in a timely manner.

Prepares documents for the Expenditure Review Committee.

Maintains and reports monthly summary data on number of employees in the Employee Attendance Monitoring Program (EAMP).

Processes signing bonus or other incentive programs payments to qualified personnel.

Assists the Business Manager with administering the drug and alcohol testing program in compliance with US Department of Transportation standards and laws by acting as backup for testing and documentation.

Assists with the standardization of all Office of Transportation Standard Operating Procedures and manages the repository.

Leads and provides oversight for the administrative process for driver and attendant certification and driver accident tracking while ensuring compliance with applicable laws and regulations regarding certification and accidents.

Supports the Business Manager and Training Supervisor with COMAR mandated in-service training requirements and documentation.

MINIMUM QUALIFICATIONS:
Education, Training and Experience:
Completion of high school or appropriate equivalent. Possession of 60 or more college credits preferred.
Five years’ progressively responsible complex technical administrative experience. Administrative experience which includes regulatory compliance duties preferred.
Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to effectively perform the duties of the position may be considered.

Knowledge, Skills, and Abilities
Demonstrated skill in composing clear, effective, and appropriate correspondence and other written materials. Demonstrated organizational skills and attention to detail required.
Excellent human relations skills.
Ability to establish effective working relationships with the public, executive staff members, and peers.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:
The work of this class is generally sedentary. Work involves occasional travel to offices, and schools throughout Baltimore County.

CONDITIONS OF EMPLOYMENT:
Employees may be required to work beyond their normally scheduled hours with little or no advanced notice. Work schedule will include nights, occasional weekends, and travel.

FLSA: Non-Exempt

Eligible for the Maryland State Retirement System

This job description defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

Application Instructions:

Please read and carefully follow the instructions provided below.
Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.

Pre-Employment Requirements:

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (State of Maryland, Senate Bill 315, effective October 1, 1986) completed. The fee charged for fingerprinting is $106.00. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.
• Some positions will require employees to undergo a physical examination and/or drug testing.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.

Non-Discrimination Statement:

The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9610 Pulaski Park Drive, Suite 219, Baltimore, Maryland 21220 (443-809-4360).


Contact Information:
Nichelle Gibbs
HR Analyst, Office of Staffing
6901 Charles Street, E Building
Towson, Maryland 21204
Phone: 443.809.7872
Fax: 410.887.7876